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Location

Fairfax, VA | United States

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Job description

Department: Col of Engineering and Computing

Classification: Admin Office Specialist 3

Job Category:  Classified Staff

Job Type: Full-Time

Work Schedule:  Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 03

Salary:   Salary commensurate with education and experience

Criminal Background Check:  Yes

About the Department:

The Sid and Reva Dewberry Department of Civil, Environmental, and Infrastructure Engineering advances the understanding of civil engineering principles and its determinants and educates students in the methods and knowledge of the discipline. To this end, we support a broad, high-quality curriculum; attract and train excellent graduate students; and attract and support faculty who excel in teaching.

About the Position:

This Fiscal Specialist is responsible for the daily execution and coordination of administrative and program support operations to ensure that the service needs of both faculty and students of the department are met.

Responsibilities:

Fiscal Management and Support:

• In coordination with the Department Chair and Office Manager, monitors the department budget; reconciles department accounts; resolves related budget issues; and issues scholarship letters; 
• Works with faculty and staff to order supplies, equipment, and manage inventory;
• Conducts procurement activities to include purchasing of goods and services, obtaining bids, developing reliable sources of supply, and expediting orders;
• Oversees P-Card transactions to ensure accurate and timely processing of purchases; and
• Inspects, takes inventory of, and distributes all shipments received.

Event Coordination and Departmental Communication Support:

• Provides support to Office Manager in overseeing all departmental events to include all arrangements from start to end; and
• Provides support to Office Manager, and works with Chair and Associate Chair to obtain information to create and write the department annual report. 

Inventory and Fixed Asset Coordination:

• Manages the unit's equipment and acts as the point of contact for Fixed Assets, University Police, and Risk Management offices;
• Conducts a periodic inventory of the unit's equipment;
• Conducts annual department inventory of computers and equipment; and
• Ensures compliance with state and GMU regulations and procedures on all tasks.

Additional Related Duties:

• Assists Chair and Associate Chair with special projects and tasks; and
• Provides administrative support to the Office Manager as needed. 

Required Qualifications:

• High school diploma or equivalent; 
• Experience with financial transactions, such as purchasing and reconciliation; 
• Demonstrated directly relevant experience with office and financial management; 
• Proficiency with Microsoft Office Suite, including word processing, spreadsheets, and e-mail applications; 
• Excellent verbal and written communication skills and strong organizational abilities; 
• Strong customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community; and
• Ability to effectively handle multiple responsibilities simultaneously and anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities.

Preferred Qualifications:

• Bachelor's degree in related field;
• Experience in a higher educational environment; 
• Experience with university Fiscal systems to include Banner, MicroStrategy, eVA, and Mason Finance Gateway; and
• Knowledge of relevant university Fiscal procedures, policies, and regulations.

Instructions to Applicants: 

For full consideration, applicants must apply for the  Fiscal Specialist at ; complete and submit the online application; and provide a cover letter, resume, and a list of three professional references with contact information.

Posting Open Date:   January 25, 2024

For Full Consideration, Apply by:   February 7, 2024

Open Until Filled?:   Yes

Mason Engineering:  The Future of Engineering is Here

About the College

The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master's and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.

About the University and the Region

George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.

About the Future

In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university's exciting initiatives are the launch of the Institute for Digital Innovation-a university think tank and incubator to serve the digital economy-and the expansion of Mason Square, home to its Arlington facilities. In 2025, Fuse a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of the-art classrooms, labs, and collaborative spaces. It will also include retail space, and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.

About George Mason University

George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.

Connections working at George Mason University

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