Tournament Coordinator (Full Time)
Location
Long Beach, CA | United States
Job description
Company Background:
For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.
Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility and Pebble Beach Equestrian Center. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.
Job Summary: The Tournament Coordinator coordinates and executes all tournaments marketed, sold, and run by the Tournament Office at Pebble Beach and provides special project support to the Vice President, Golf Championships, on the administration and operations of PGA TOUR and USGA championships.
Essential Duties & Responsibilities: - Coordinate all tournament operations and administrative tasks as directed by the Assistant Tournament Director and Tournament Manager, including marketing, sales, record keeping, event coordination, tee gifts, budgets, timelines and golf tournament operations (scorecards, rules sheets, scoring and scoreboards).
- Maintain and update department files, various project files, and other individual filing systems, including player entries, tournament invoices, customer billing, event details and lessons learned.
- Assist department head on developing budgets and marketing strategies for each tournament.
- Maintain all financial records of tournaments and provide weekly status updates to department head.
- Assist Vice President, Golf Championships, with operational and administrative aspects of other tournaments (e.g. U.S. Open, AT&T), including: report management, file maintenance, timeline adherence, etc.
- Effectively communicate with each guest through e-mail, phone and mail correspondence.
- Compose transmittals, memos, and correspondence as directed.
- Schedule and coordinate meetings, appointments, and travel arrangements as directed.
- Use Microsoft Word and Excel software to type written correspondence, reports, schedules, and other documents from drafts or notes, and to create charts, graphs, and tables.
- Greet, serve, and accommodate visitors and business associates.
- Assist in daily management of office - staff coverage, office supplies, mail processing, etc.
- Comply with the Mission, Values and Standards of the Pebble Beach Company.
- Comply with all safety and health policies of the Pebble Beach Company.
Required Skills: - Must have good knowledge of the rules and game of golf.
- Excellent interpersonal and organizational skills, and a commitment to guest service.
- Professional telephone, sales/marketing and basic accounting skills.
- Must be able to manage multiple tasks, both long and short term, take direction and work independently.
- Knowledge of Microsoft suite of products (e.g. Word, Excel) and ability to learn event/resort management software (Golf Genesis Tournament Software, SMS, etc.).
- Flexible work schedule to accommodate each tournament (mornings/evenings, weekends and holidays).
- High school graduate or equivalent required. College degree preferred.
Desired Skills: - Special event or tournament coordination for a golf course, resort or event planning company preferred.
- Maintain a golf game suitable to the level of a professional or elite amateur (e.g. collegiate athlete) with extensive experience participating in high level tournaments.
Why work for Pebble Beach Company: - Competitive Pay: $24.00 - $26.00/hour.
- Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost.
- Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
- We encourage YOU to be our guest . You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
- Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
- Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
- Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
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