Los Angeles Community College District
Location
Los Angeles, CA | United States
Job description
The Los Angeles Community College District (LACCD) invites applications for the position of Administrative Assistant. An Administrative Assistant performs a variety of responsible administrative support duties to relieve an administrator or manager of administrative details relative to the business operations of the assigned office or department.
Only the first 250 applications will be accepted! Once the limit of 250 is reached, only applications from current active employees will be accepted until the filing deadline.
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COMPENSATION & BENEFITS
Monthly Salary : $4,299.80-$5,326.70* ($51,597.60-$63,920.40 annually)
*Salary Information is based on a full-time, 12-month position
Health Benefits: District-paid medical, dental, and vision insurance plans for employee and dependents. A $50,000 life insurance policy is provided free of charge for each employee. A Health Reimbursement Account (HRA) with $1,500 contributed by LACCD annually.
Paid Time Off : 12 full-pay days and 88 half-pay days of illness leave per year, at least 16 paid holidays per year, and accrued vacation time from 10-24 days per year depending on the position. Other paid time off options are also available.
Retirement : Employees become members of the Public Employees Retirement System (PERS) pension. Employees are also covered by Social Security.
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TYPICAL DUTIES
Assists an administrator or manager by assuming responsibility for administrative details involving a combination of the following duties:
Organizes and coordinates office workflow and clerical functions assuring efficient and smooth office operations.
Answers inquiries, refers callers and/or visitors to appropriate office or person, and explains processes and procedures related to the activities of the assigned office or department; makes contacts with high-level staff to obtain and impart information.
Acts as an intermediary between supervisor and administrators, staff, the public, and others by transmitting messages, requests, and authorizations, both written and verbal.
Prepares correspondence, memoranda, agendas, reports, bulletins, brochures, flyers, tables, and other materials utilizing a variety of software applications.
Proofreads and edits reports and other documents for accuracy, completeness, and compliance with established procedures and guidelines.
Schedules appointments and maintains supervisor’s and office activities calendar; and arranges for travel accommodations and conferences.
Keeps supervisor apprised of office activities, approaching deadlines, status of pending operational documents, and other requested information.
Searches information from a variety of sources, compiles data, and prepares summaries and reports.
Establishes and maintains a variety of records, files, logs, and other information of an office or department.
Screens and processes incoming office correspondence and documents.
Prepares and processes various operational documents related to the business operations of the assigned office or department including activities such as purchasing, contracts, personnel assignments, and timekeeping.
Coordinates events and meetings hosted by the assigned office by making room, equipment, speaker, and catering arrangements, and sending out invitations.
Receives and distributes office supplies, materials, and equipment and maintains a supply inventory.
Effectively utilizes computer equipment, specialized software applications, and a variety of standard office equipment used for processing the work of an office or department.
Maintains and reconciles office expenditure accounts.
Posts and updates information on office or department website.
Attends meetings; records/transcribes and prepares minutes or summaries of proceedings.
May orient and train new employees in office procedures.
May maintain time-keeping records of an office.
Performs related duties as assigned.
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VACANCIES
Vacancies currently exists at Los Angeles Pierce College, 6201 Winnetka Ave, Woodland Hills, CA 91371 and Los Angeles Trade Tech College, 400 West Washington Blvd, Los Angeles, CA 90015. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list.
Our Colleges include: Los Angeles City College; East Los Angeles College; Los Angeles Harbor College; Los Angeles Mission College; Los Angeles Pierce College; Los Angeles Southwest College; Los Angeles Trade-Technical College; Los Angeles Valley College; West Los Angeles College
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MINIMUM REQUIREMENTS:
Education and Experience:
A. An associate degree or its equivalent from a recognized college or university with a major in computer applications and office technology (CAOT), business administration, or a related field.
OR
B. Graduation from high school or its equivalent AND two years of full time, paid clerical experience. Qualifying experience must have also included the use of computer software such as word processing and spreadsheet.
For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.
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HOW TO APPLY
Completed applications must be submitted through our online employment system–
Please see our job board for the filing deadline.
For a listing of other job opportunities with the Los Angeles Community College District refer to our Web Page at
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SELECTION PROCESS
The selection process may consist of one or more exam parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are placed on an eligibility (hiring) list based on their overall exam score. In accordance with legal requirements, hiring departments may make job offers to candidates in the top three ranks of the eligibility list.
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ACCOMMODATION
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.
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CONTACT US
Personnel Commission: [email protected]
Phone: (213) 891-2129
Hours of Operation: Monday – Friday 8:00AM – 4:30PM
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DISTRICT INFORMATION
The Los Angeles Community College District is the largest community college district in the nation offering educational opportunities to students in more than 40 cities covering an area of 882 square miles serving approximately 9.8 million residents. The LACCD is composed of nine comprehensive colleges and a District Office, which together employ approximately 2,200 classified (non-teaching) employees in 315 job classifications.
Job Type: Full-time
Pay: $21.36 - $25.72 per hour
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Job tags
Salary
