Processing Archivist

Processing Archivist

Libraries-Special Collections

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries, and Health Sciences Carnegie Library. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for GeorgiA LIbrary LEarning Online (GALILEO), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

libs.uga.edu

External

TRS or ORP

Employee

Benefits Eligible

Minimum $59,250

07/15/2024

03/04/2024

Yes

Applicants should attach a 1-2 page letter of interest, a complete CV, and the names, titles, and contact information of three professional references. The University of Georgia Libraries wish to emphasize that preferred qualifications are not required and we are committed to helping our future colleagues develop preferred knowledge, skills and abilities. Applicants are encouraged to communicate the ways in which their work meets required or preferred qualifications in ways that may not be obvious. Candidates are encouraged to submit their materials by April 7, 2024, however, the position will remain open until filled.

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Librarian AC

Open Rank

Fiscal (12 mo.)

Non-Tenure Track

Minimum Qualifications An ALA-accredited master’s degree in librarianship/information science or foreign equivalent, or a master’s degree in a subject area related to archival work.

The Processing Archivist is responsible to the Associate University Librarian for Special Collections Libraries and collaborates heavily with the University Archivist and Russell Library Head of Arrangement and Description. Responsibilities include maintaining policies and procedures for accessioning incoming collections; overseeing workflows for processing; collaborating with the other unit heads and processing assistants to develop processing plans and priorities; ensuring timely access to and discoverability of all archival collections. The Processing Archivist supervises one full-time classified staff position, graduate assistants, and student interns. This position also participates in reference activities by serving on the Special Collections Libraries Reference Desk and Reading Room Desk. Some evening and weekend work is required. UGA librarians are non-tenured faculty members working on 12-month contracts.

Additional Qualifications Candidates will be considered at the rank of Librarian or Archivist II, III, or IV.

• To be considered at the level of Librarian/Archivist II, candidates must have 2 years of professional experience after completion of their master’s degree in librarianship/information science, or 2 years of professional experience after completion of their master’s degree in a subject area related to archival work and ACA certification for archivists
• To be considered at the level of Librarian/Archivist III, candidates must have 5 years of professional experience after completion of their master’s degree in librarianship/information science, or 5 years of professional experience after completion of their master’s degree in a subject area related to archival work and ACA certification for archivists
• To be considered at the level of Librarian/Archivist IV, candidates must have 10 years of professional experience after completion of their master’s degree in librarianship/information science, or 10 years of professional experience after completion of their master’s degree in a subject area related to archival work and ACA certification for archivists

• Two or more years of experience in archives or special collections arranging and describing archival collections
• Two or more years of experience managing and or supervising the work of others.

• Commitment to fostering collaboration.
• Comfortable working with a goal driven, deadline-oriented environment, that occasionally includes shifting priorities.
• Familiarity with LCSH, DACS and Dublin Core.
• Strong attention to detail.
• Working knowledge of computers and software programs, including Windows Office suite.
• Demonstrated effectiveness in establishing and maintaining successful working relationships with co-workers, donors, and patrons. Effective oral and written communication skills.
• Working knowledge of the ArchivesSpace database.
• Ability to read historical handwritten manuscripts.

Packs, lifts, and unloads boxes of archival materials that weigh approximately 30-40 lbs. Works with materials that may include dust, book mold, or other related contaminants.

Yes

No

No

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

• Oversees and participates accessioning, processing, and preserving archival materials in all formats according to departmental and national standards in collaboration with the University Archivist, Russell Library Head of Arrangement and Description, Media Archive, and Digital Archivist. Participates in the development of policies and procedures for accessioning incoming collections including coordinating donor and UGA Foundation paperwork.

• Oversees the creation and updating of accession and resource records in ArchivesSpace and uploading records to the public finding aids portal; and collaborates with the Cataloging Department to ensure accurate collection level MARC records that link to the appropriate finding aids, audiovisual inventories, and digitized collections. Ensures that incoming collections are processed and available for public use in a timely manner.

• Supervises one full-time classified staff position, graduate assistants, and student interns by training, developing, and mentoring staff through effective communication, promotion of continuing education opportunities, and a collaborative work environment.

• Participates in the acquisition of collections including communicating with donors and packing and transferring materials.

• Provides reference service to the University community and the general public by participating in staffing the public service desk and reading room.

• Contributes to the mission of the Special Collections Libraries, and the UGA Libraries as a whole, by actively participating in the development and evaluation of departmental policies and services, serving on appropriate departmental and Libraries’ committees, and maintaining an awareness of changes in the organization and the university community.

• Participates in library-wide communication by reading, responding to, and initiating information transmitted via the Libraries’ listserv and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

• Develops and maintains professional skills by participating in continuing education and professional development activities such as conferences, workshops, and committee work; by conducting research or writing for publication; or by engaging in other creative and learning activities.

• Maintains flexibility and awareness of changes in department by assuming other duties and responsibilities as assigned.

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