Executive Assistant

Location

Cleveland, OH | United States

Job description

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offer s a full array of benefits which can be viewed at

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here:

Benesch is proud to announce the opening for an Executive Assistant in our Cleveland office!

Position Summary :

Do you enjoy a fast-paced environment where every day brings something new, exciting and challenging? Then our Executive Assistant position may be right for you. This role works as a team with our Senior Executive Assistant to many needs of the Firm's Managing Partner. This role is perfect for the administrative assistant who is looking for the next step in their career path who has a strong sense of organization, scheduling, time management and accuracy. Join Benesch and play a pivotal role as a executive assistant.

The Executive Assistant plays a key role in coordinating internal/external gifting on behalf of the Firm and the Managing Partner, facilities client events, coordinating travel, calendaring and other needs in a team effort with the Senior Executive Assistant. The Executive Assistant provides an exceptional level of services to clients, guests and employees of the Firm - all while maintaining a high level of confidentiality.

Essential Functions :

1. Coordination of monthly birthday and anniversary gift ordering and delivery as well as miscellaneous employee and client gift ordering, i.e., congratulatory deal closings, new baby, new home, get well, etc. Hand selects gifts on behalf of the Managing Partner and ensures orders are accurately placed and reach their destination timely.

2. Makes reservations for restaurants, hotels, car services, flights and other miscellaneous arrangements, schedules golf/tee times for clients and small client events, assures credit card authorizations are in place, and communicates details via email and calendar invites.

3. Assists with calendar management ensuring clarity and accuracy of details.

4. Submits client expenses for reimbursement through Chrome River system, as needed.

5. Partners with Senior Executive Assistant in managing the logistics of Firm-hosted events including but not limited to securing venues, contract and budget review, invitations/calendar invites/RSVPs, hotel and restaurant reservations, car service arrangements, processing invoices, and liaising with clients, employees, and suppliers.

6. Quickly adapts to any last-minute changes regarding plans, travel, and events and ensures all involved parties have up-to-date information.

8. Helps coordinate country-wide holiday client and employee gift ordering and delivery.

9. Tracks expenses, receipts, and gifting details to ensure timely reimbursement.

10. Maintains a list of recipients and gift specifics for anything sent on behalf of the Firm from the Managing Partner.

11. Assists, as back-up, with the coordination of the complex and ever-changing schedule of the managing partner which includes but is not limited to, travel, meetings, appointments, and other deliverables optimizing the Managing Partner's ability to bring value to the Firm.

12. Works seamlessly with the Senior Executive Assistant to ensure all the Managing Partner's administrative and high-level needs are met.

13. Always communicates properly and promptly with Benesch personnel as well as external contacts while exhibiting a high level of customer service.

Additional Responsibilities :

1. Serve as a professional liaison between the Managing Partner as well internal and external customers.

2. Provide general support for the Firm's ongoing business development interests.

3. Perform other duties as assigned.

Confidentiality :

The individual in this role is routinely exposed to various documents and information which are of a confidential nature. Such documents and information must be kept confidential at all times.

Qualifications :

The Executive Assistant must have a High School Diploma, an advanced degree is preferred. A minimum of five years' experience as an executive assistant supporting the COO, CEO or President of a professional services organization or Managing Partner of a large law firm is required. Must be highly proficient in MSOffice, Outlook and related software, as well as experienced coordinating complex travel arrangements. Must possess superior project management skills, strong attention to detail, ability to adapt to constantly shifting and changing priorities, as well as professional communication, both written and oral. Excellent customer service attitude and flexibility to extend working hours as needed. Accuracy in all duties is a top priority.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-6286 or email at [email protected] .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Job tags

Salary