American Heart Association
Location
Philadelphia, PA | United States
Job description
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association has an excellent opportunity for a Development Coordinator in our Eastern States region located in our Philadelphia, PA office. Our office is located in Center City, above Suburban Station, commuting by train is a very convenient option for our team.
The Development Coordinator will support a team of 2 Development staff, supporting fundraising and field activities including data entry; event logistics; processing funds; preparing correspondence, meeting minutes; spreadsheets, materials, and reports; and general administrative support.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X (formerly Twitter) , and at heart.org.
Primary responsibilities include:
- Data entry and data management.
- Process donations, invoices, and payments.
- Coordinate event materials including:
- Invitations, brochures, tribute journals, gift bags
- Preparing attendee list and tracking registration
- Working with vendors
- Acquiring required permits
- Attending assigned events to help with set-up and tear down.
- Coordinate and collaborate with vendors and Directors to implement logistics for assigned campaigns and day of event activities at the Go Red For Women Luncheon and STEM Goes Red events. You will handle event logistics, infrastructure, lighting, sound, food, volunteers, etc.
- Coordinate the vendor contract process for assigned day of events to ensure that each is following American Heart Association best practices, guidelines, and procedures.
- Track vendors’ adherence to contractual obligations and perform as agreed upon.
- May act as day of event volunteer liaison including train volunteers and lead assignments on-site during event.
- Report preparation and tracking support requires proficient Excel and Data Management skills.
- Prepare and communicate schedules, meetings and ensure timelines are met.
- Perform administrative duties as required or requested.
- May assist with the on-site distribution of collateral materials and volunteer access to Association systems.
- May assist with logistical and administrative support for the division Board of Directors, Board and other Volunteer Leadership Meetings.
Want to help get your resume to the top? Take a look at the experience we require:
- University/College degree or equivalent experience, preferred.
- Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.
- Experience in event planning, organizing, consultation and event management preferred.
- Demonstrated ability to work on multiple tasks concurrently.
- Must have at least intermediate knowledge and skill with Microsoft Office used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
- Ability to objectively evaluate, make effective decisions and develop alternative solutions.
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association. This also includes the ability to work collaboratively with others to use resources to achieve common goals.
- Ability to be diplomatic, self-motivated, resourceful, conscientious, and flexible.
- Knowledge of and skill in report preparation, proofreading and attention to detail.
- Proven background and willingness to work in an atmosphere requiring flexibility and change.
- Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
- Must pass background check and must be at least 18 years old.
Preferred Qualifications, not mandatory to qualify :
- Nonprofit experience
- Project management experience
- Design skills, preferably in Canva or similar
- Knowledge of email marketing basics
- Proficient in Microsoft SharePoint system
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
- Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
- Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
- Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
- Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
- Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.
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EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite
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