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Location

Mission Viejo, CA | United States

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Job description

Job Title: Bookkeeper/Contracts Admin
Location: San Clemente CA
Salary: $70k+ DOE
Requirements: AP/AR, QuickBooks, Payroll

We are looking for an experienced Full Charge Bookkeeper to join our world class interior design firm. This position requires general accounting and contract administration skills and the ability to wear a few different and very important office hats. The successful candidate will be a highly organized and detail-oriented individual with excellent communication skills and strong accounting background.

What You Will Be Doing

ACCOUNTING:
- Full cycle accounts payable, management of year end 1099s
- Fully cycle accounts receivable, collections- takes effective collection actions on delinquent accounts.
- Weekly credit card receipt audit entries, monthly bank and credit card reconciliation.
- Prepare monthly financial reports, GL reconciliation, adjusting journal entries, Process sales and use tax prepayments, file quarterly return.
PAYROLL:
- Process semi-monthly payroll through 3rdparty payroll provider, Pay-Net
- Record JE to book payroll
CONTRACT ACCOUNTING:
- Review current projects, establish new projects are in accordance with company policies/ contractual obligations.
- Prepare, review and generate project and AR billing reports for project managers, Produce invoices, Review documentation, ensure invoice accuracy.
- Answer customer inquiries, Resolve customer disputes.
- Prepare analysis of accounts, as needed.
- Generate proposals at direction of management.
- Review status of contracts with management, follow up accordingly.
- Manage insurance items, certifications and reporting.
HUMAN RESOURCES:
- Responsible for compensation, benefits enrollment, leave administration.

What You Need for this Position

- 5+ years in accounting or bookkeeping, accounts payable/receivable
- Advanced knowledge of QuickBooks, Excel, MS Office Suite
- Strong communication and organization skills
- Familiarity with contracts management/admin
- Ability to be on site in San Clemente
- CPA not required but preferred

What's In It for You

- Competitive salary based on experience
- Health insurance
- PTO
- Beautiful office near the beach
- Career advancement potential

So, if you are a Full Charge Bookkeeper with contracts admin experience, let's connect!

Applicants must be authorized to work in the U.S.

Preferred Skills

Accounts Payable/Accounts Receivable

Payroll

contract administration

Contract Accounting

Quickbooks

Excel

Audit

1099's

Bank Reconciliation

Journal Entries

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Job tags

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Salary

$70k - $85k