Assistant Project Manager

Location

Worcester, MA | United States

Job description

We are seeking a driven self-starter to join the sales team as a Assistant Project Manager/Estimating Coordinator here at Kaloutas.

As an Assistant Project Manager , you will be assisting the Sales Team as they determine the overall costs of a new or existing construction project. You will gather price quotes, blueprints, specifications, and related documents. You will work closely with the Project Managers to ensure accurate communication regarding the customer's goals. This position is mainly out of our Auburn Office, while al so visiting customer sites in the vicinity.

Primary Job Responsibilities

• Creating Proposal Folders
• Creating Calendar events on Project Managers calendars for bid due dates and any other activities such as RFI deadlines and scheduled walkthrough's
• Gathering of bid related information and organizing it in the proposal folders
• Naming and organizing drawings and relevant specification sections
• Loading relevant drawings for Painting and Flooring into Planswift software
• Organizing relevant drawings and specs for Fireproofing and handing them off to the Fireproofing Estimating team
• Reviewing finish schedule and specs with PM for specialty products, then Calling and Emailing Vendors for pricing, availability, and other information
• Once jobs are won and the Project Manager has set up the job in Salesforce the Assistant PM will be responsible for creating job folders as well as gathering of job-related information and organizing it in the job folders
• Requesting submittals from vendors
• Requesting samples and paint color drawdowns from vendors
• Once jobs are completed; requesting, organizing and sending out any required close out information and warranty letters

Qualifications

• Y o u ar e de t a i l or ie n t e d
• Y o u de mo n st ra t e s e l f - c o n t ro l an d a n ab ili t y t o ma nag e t i me an d pr io r i t ie s
• Y o u en joy wor k ing a s par t o f a t e am
• Superior communication and organization development skills.
• Strong interpersonal skills and ability to work with cross‐functional teams.
• Experience with the following software: Microsoft Office (Word, Excel, PowerPoint, etc.)
• Experience with Estimating Software or similar Document Control Programs

Compensation

• The APM position is full-time, exempt, with an annual salary range of $55,000 to $65,000.
• This position is eligible for quarterly bonuses bases on individual production and profitability.
• This position is benefits eligible; 3 weeks PTO

Kaloutas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All job applicants will receive consideration for employment regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Kaloutas makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Job tags

Salary

$55k - $65k