Location
Sacramento County, CA | United States
Job description
Job Description and Duties
It is important to read this advertisement in its entirety. You are required to submit a Statement of Qualifications (SOQ) for this position. The SOQ instructions and required statements are at the bottom of this posting. Applications received without an SOQ or with an SOQ that does not comply with the instructions will be disqualified.
Under the supervision of the Staff Services Manager I (SSM), and general direction of the Assistant Chief Counsel, the Staff Services Analyst (SSA) performs a range of average technical and analytical duties, including, but not limited to, providing analytical support, advice, and problem resolution to management regarding public inquiries, including those submitted pursuant to the California Public Records Act (CPRA). The SSA gathers, analyzes, redacts, and maintains information contained in the agency’s administrative records, and researches and makes recommendations to management relating to the agency’s responsibilities under the CPRA. Duties require considerable creative initiative, interpersonal skills, and the ability to perform independent research and analysis. The Incumbent acts as a subject matter resource on CPRA matters. The incumbent may serve as a lead person to office technicians, student interns, or student assistants, and may assist other units in the legal department as needed. The ability to communicate effectively, orally and in writing, and to develop positive workplace interactions with internal and external contacts is essential to this position. The SSA must also demonstrate extreme tact and professionalism when accomplishing assigned tasks.
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Working Conditions
OTA is a hybrid working environment (i.e., combined remote and in-office work schedules). If you are interested in maintaining a work/life balance, saving on fuel and parking expenses, and want work flexibility. OTA is the place for you!
Special Requirements
Application cutoff dates when sets of applications are reviewed: 12/21/23, 1/2/24, 1/12/24, 1/22/24, 2/1/24, 2/11, 2/21, 3/2, 3/12, 3/22
In order to be considered for this position, you must include the following:
- Include JC 404986 in the "Examination or Job Title" section of the State application (STD.678) when submitting a hard copy application.
- State of Qualifications (SOQ) is required. The SOQ serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position. The SOQ serves as documentation of each candidate’s ability to present a clear and concise written response to the following questions. The instructions for the SOQ are as follows: Typed, title the document “Statement of Qualifications,” do not exceed two pages in length, 1.5 lines line spacing, Times New Roman 12-point font, and number and each question in your answer (e.g.,“Question #1” is the title and number to your first question).
SOQ’s that do not address the following questions will not be screened.
- Explain how the applicant’s education, training, experience, and skills meet the job description and duty statement for the position, including experience working with Microsoft Excel, Word, DocuSign, and experience working in a legal environment.
- Explain your experience working with, and knowledge of, California’s Public Records Request Act (Cal. Gov. Code section 7920.000 et seq).
- Applicants who do not include a Statement of Qualifications will not be considered for the interview process.
- Electronic submittal of applications and attachments through CalCareers.ca.gov is preferred. Emailed or faxed application will not be accepted.
Additional hires may be made from this job bulletin, if positions become available. Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Experience working under the California Public Records Act.
- Experience working in a legal department or law firm.
- Experience working with Microsoft Excel, Adobe Acrobat, and DocuSign.
- Strong writing skills.
- Attention to detail and ability to follow instructions.
- Experience performing legal research and writing.
- Familiarity with the administrative appeals process before the Franchise Tax Board and/or California Department of Tax and Fee Administration
- Familiarity with the California Style Manual.
- University level degree.
- Experience in a public facing role.
- Experience working with Salesforce or a Salesforce-based platform such as Litify.
- Strong ability to interpret laws, rules, and regulations to integrate into policies, processes, and procedures.
- Experience developing training plans and programs.
- Ability to facilitate training to various levels of staff and management.
- Ability to gain confidence and cooperation of others in order to establish and maintain good working relationships.
- Ability to exercise independent judgment and creativity.
- Willingness to accept responsibility, exercise initiative, adapt to changes, and implement management’s decisions.
- Ability to plan, organize, and prioritize workload.
- Positive attitude, open-mindedness, flexibility, and tact.
- Ability to communicate effectively, both orally and in writing, in order to successfully achieve objectives
Benefits
For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources' website at: California Employee Benefits Summary
Additional Application Information
- Please do not include any personal information on your application, resume or Statement of Qualifications (social security number, date of birth, marital status, etc.)
- Clearly indicate the basis of your eligibility (certification list, transfer, reinstatement, SROA and/Surplus eligibility) in the "Explanations" section located on the first page of your State/Examination/Employment Application (STD.678).
- Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application (STD. 678). This page is for examination use only.
- In the "Employment History” section of the application you must list your current employment history by providing the To and From dates with the month, day and year, the hours per week that you worked, which should be a whole number and not a range and the Total Worked (years/months).
- You must complete the duties performed section on the application. Applications with “see resume” is not acceptable. Applications received without all of this information will be considered incomplete and will not be considered for the interview process.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
State of Qualifications (SOQ) is required. The SOQ serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position. The SOQ serves as documentation of each candidate’s ability to present a clear and concise written response to the following questions. The instructions for the SOQ are as follows: Typed, title the document “Statement of Qualifications,” do not exceed two pages in length, 1.5 lines line spacing, Times New Roman 12-point font, and number and each question in your answer (e.g.,“Question #1” is the title and number to your first question).
- Explain how the applicant’s education, training, experience, and skills meet the job description and duty statement for the position, including experience working with Microsoft Excel, Word, DocuSign, and experience working in a legal environment
- Explain your experience working with, and knowledge of, California’s Public Records Request Act (Cal. Gov. Code section 7920.000 et seq).
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