Location
Schenectady, NY | United States
Job description
Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS:
High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
COMPETITIVE MINIMUM QUALIFICATIONS:
Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
OR
Candidates must have one year of permanent service in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 70.4 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding and will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.
OR
REASSIGNMENT QUALIFICATIONS:
Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Administrative Assistant 2. If you have less than one year, you must be currently reachable on the eligible list.
OR
TRANSFER QUALIFICATIONS:
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website:
55 B/C QUALIFICATIONS:
- Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
Duties Description The Administrative Assistant 2 will report directly to the Associate Commissioner for State Operations to provide appropriate confidential secretarial support. This position is a key liaison to the OPWDD Commissioner's office. In addition to the Associate Commissioner, this position provides support to the State Operations Director of State Operated Programs and Services, Director of SO Planning and Quality Improvement, and Director of SO Clinical Services and the Medicaid Compliance Unit. All functions contribute directly to the core mission of the agency and many functions contribute to health and safety. They are responsible for organizing and coordinating the administrative activities in the office, review incoming/outgoing mail and draft responses to letters from various sources such as Mental Hygiene Legal Services and Department of Health, organize data reports, correspond with senior leadership across the agency and in other agencies. The Administrative Assistant 2 also does research for documents, memos, guidelines and regulations as needed. This communication role extends to the Board of Visitors, family members, individuals, and outside agencies. The incumbent must exercise independent and responsible judgment and decision-making when fulfilling the tasks associated with this job role. The incumbent performs a critical communication role in interfacing on behalf of the Associate Commissioner within the Division of State Operations with over 14,000 employees, 6 Regions and the respective Directors and offices.
Specific duties include but are not limited to the following: - Email monitoring
- Calendar maintenance
- Prepare agendas and materials for meetings
- Order office supplies
- Travel arrangements and reporting
- Maintain confidential documents, information and files in both electronic and paper formats
- Review incoming correspondence and reports and make recommendations to manager or refer to appropriate person for response
- Compile reports and synthesize documents of a technical nature
- Answer incoming calls, respond to questions or refer calls to the appropriate staff member for technical information
- Communicate effectively with Division staff and set priorities for tasks assigned by multiple staff
- Coordinate information flow between the Deputy Commissioner and unit managers
- Provide clerical and administrative support to unit managers as needed
- Other duties as assigned
*Telecommuting to be discussed
LinkedIn:
#LI-SF1
Additional Comments • NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a noncompetitive
appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.
If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. In May 2024, if you are performing successfully in the
position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period
will begin and you may take any promotion exam for which you are qualified.
At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive
employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.
- If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service
Law, you may be appointed to this title as a permanent competitive employee
- Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
- All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued
employment will depend on maintaining eligibility.
- If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF
Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while
working full-time for a qualifying employer. For more information on PSLF, please visit
- Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions
of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact
the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at
[email protected] to obtain
information and RA forms.
- The Office for People With Developmental Disabilities (OPWDD) and it's Division of State Operations is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a
diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our
team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.
NYS Offers Incredible Benefits!
- Savings programs such as the U.S. Savings Bond and the College Savings Plan.
- Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
- Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
- Life insurance and Disability insurance.
- The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.
Paid Holidays and Leave
- Thirteen (13) paid holidays each year.
- Thirteen (13) days of paid vacation leave initially.
- Five (5) days paid personal leave each year.
- Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
- Up to three (3) days professional leave each year to participate in professional development events.
- Health Care Coverage Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided
family dental and vision plans at no extra cost.
- Retirement Program Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public
retirement systems in the nation.
- Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase
their professional skills and prepare them for promotional opportunities. For more information, please visit
Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C
designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit
oer.ny.gov/public-service-workshops-program-pswp.
Some positions may require additional credentials or a background check to verify your identity.
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