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Location

Princeton, NJ | United States

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Job description

Sr. Financial Analyst


US-NJ-Princeton



Job ID: 2024-18397

Type: Full-Time

# of Openings: 1

Category: Financial Services and Procurement


Princeton University



Overview

Princeton University seeks an experienced, dedicated professional to fill the role of Sr. Financial Analyst in the Facilities Department , Facilities Finance Capital Projects (FFCP). Under the direction of the Capital Finance Manager, the Sr. Financial Analyst supports budget processing, analysis, and reporting needs for the management of capital projects from design through close out for both new construction and renovations.

This position will serve as a financial liaison between FFCP, Office of Capital Projects (OCP), project managers and various University financial units. The Sr. Financial Analyst will work closely with 10+ Program and Project Managers within OCP throughout each project lifecycle and will function as a key player in the communication of the project funding and governance processes. In addition, this position will be responsible for managing one (1) Financial Analyst and their portfolio of projects. Given our rapidly changing environment, flexibility, and the ability to adjust priorities autonomously is essential. Responsibilities will also include training and guiding project managers throughout the OCP Financial processes.

With a staff of over 700, spread across 9 departments and 20 shops, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution, Facilities utilizes an operating budget of over $120 million, a capital program expending nearly $300 million a year, and an annual Major Maintenance program of $45 million. The Facilities Finance Capital Projects (FFCP) group, embedded within the Facilities Finance and Administrative Services department is responsible for providing shared services to all Facilities clients as well as the broader university.

This is a three-year, benefits eligible position.

Responsibilities

Group Management/Staff Development

• Responsible for managing one Financial Analyst. This includes all aspects of staff management including providing annual performance appraisals, salary increase recommendations, disciplinary actions, and hiring open positions when applicable.
• Communicate and enforce University policy and procedures.
• Develop staff by looking for enrichment opportunities both on- and off-campus.
• Clearly communicates expectations and information, and helps employees reach or exceed these expectations by teaching, coaching, and advising in both formal and informal settings.
• Cross departmental development to increase the cohesiveness of the FFAS team, including creating alignment between the different groups in our organization.

Reporting/Project Management Support

• Assist project managers and project teams in establishing project budgets up to $200M, forecasting final cost and contingency management.
• Assist in the creation of executive level project summary reports from inception through close out.
• Ensure accurate and consistent financial information across varied reports, for a variety of audiences.
• Generate periodic status and variance reports, and any reports requested on an as needed basis.
• Assemble data from multiple sources to deliver accurate, concise financial information to all levels of the project team up to the Executive Sponsor level.
• Assist Project and Program Managers with the preparation of project documentation for all funding requests, including funding sheets and project overview documentation.
• Coordinate Operations and Maintenance compilation, when required.

Data Review/Clean Up

• Monitor project financials to ensure data has been processed properly and work with the appropriate departments to have data corrected. This includes ensuring appropriate use of account codes and verifying that expenses are accurately applied to projects.
• Request and monitor encumbrance closures.
• Review and processing of project financial requests for processing within our Capital Project Management System (dashboard).
• Request budget loads as projects are Authorized and Approved.

Project Manager Training

• Train new and existing project managers on OCP processes and financial software and websites, when required.

Qualifications

Essential Qualifications:

• Bachelorâ™s degree.
• 3 to 5 years of relevant work experience in establishing project budgets.
• Ability to prioritize work with multiple deadlines and priorities across Program groups.
• Exhibit flexibility and have strong communication and interpersonal skills.
• Strong customer-service orientation, must be highly focused on all customersâ™ needs.
• Advanced Excel skills, including work with large data sets, tables, and multiple data sources.
• Familiarity with other Microsoft Office applications, and database query and reporting packages.
• Demonstrated experience handling potentially sensitive and confidential information.Refined writing and other communication skills to convey complex and potentially confusing information in a straightforward and professional manner.
• Ability to quickly learn new systems and technical programs.

Preferred Qualifications:

• Experience in the design and construction environment.
• Management experience.
• A Bachelorâ™s degree in business administration, or finance.

This position is deemed essential and may require the individual to be available on site or remotely during University holidays/closures.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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About Princeton University

Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.

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