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Location

Wilmington, NC | United States

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Job description

Location : 205 Operations Center Drive, NC

Job Type: Full Time-Regular

Job Number: 23-00055

Department: Finance Department

Division: Garage Operations

Opening Date: 09/26/2023

Closing Date: Continuous

Post-Offer Required Pre-Employment Screenings: Driving History Check

Criminal History Check

Credit History Check

Drug Screen

Hiring Salary: $21.56 - $24.00

Full Salary Range: $21.56 - $33.42

Working Hours: Monday - Friday 7am-4pm

The City of Wilmington is an Equal Opportunity Employer.

Position Description

This is a re-post open until filled. Previous applicants need not re-apply.

The purpose of this position is to provide fiscal support for a City department. This is accomplished by representing the department to the budget and accounting offices, monitoring budgets, leading other fiscal support staff, verifying accounting codes, acting as central purchasing for departmental goods, processing payments, maintaining files, checking invoices for accuracy, entering annual budget, printing monthly budget reports, and composing correspondence. Other duties include compiling data from capital projects, performing administrative duties, directing customers, and performing special assignments.

Typical Tasks

• Monitors departmental budget by developing annual budget and special project budgets, monitoring general and projected budgets, and generating monthly expense reports.
• Coordinates purchases for departments by issuing requisitions and purchase orders, representing department at vendor meetings, reviewing bid proposals, delivering goods to employees, processing check requests, and processing payments for capital projects and non capital projects.

• Coordinates accounting functions for department by properly coding invoices for payment, posting to ledger, reviewing expenditure reports, creating expense analysis, and processes payroll for personnel.
• Performs all functions of licensing with the DMV including registering new vehicles, license tag renewals and processing of all title work.

Qualifications

Education and Experience:
Associate's Degree and three years of relevant clerical or administrative experience to a department or division to include fiscal and purchasing responsibilities, or equivalent combination of education and experience.

Other Requirements:

• Certified Notary Public for NC or ability to obtain within 90 days.
• Valid driver's license.
• Must have excellent administrative and fiscal management skills with high attention to organization, managing detail, and multitasking.
• Knowledge of business math concepts.
• Must be able to demonstrate intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills and ability to develop positive relationships with personnel at all levels of the organization.

Note: A driving and criminal history check is required. Selected candidate will also be required to complete a post-offer drug screen.

Supplemental Information

PHYSICAL DEMANDS:

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

WORKING CONDITIONS:

This position generally requires work indoors/office setting.


Our Core Values:

INCLUSION | COLLABORATION | CREATIVITY | ACCOUNTABILITY

Our Mission Statement: Through forward-thinking policies and responsible stewardship, we are creating a better city every day with excellent core services and quality of life for all.

What we offer:

The City of Wilmington believes that employees are one of our most important resources. We offer an excellent salary and competitive benefits package to serve the needs of our employees and their families. Our benefits package includes:

• Comprehensive medical, dental, and vision insurance + many other insurance options
• Excellent retirement benefits, including a city provided 4.5% contribution each pay period into a 401(k) or 457 account and automatic enrollment into the North Carolina Local Government Employees' Retirement System
• Employer-paid health & wellness clinic
• Paid sick and vacation leave + 13 paid holidays per year
• 6-weeks paid parental leave
• Paid volunteer & blood donation leave to give back to our community
• Flex schedule and telework availability, depending on your position
• Professional development trainings & leadership initiatives
• Tuition assistance benefits

Applicant Status Updates: After the closing date for this position, applications will be screened by Human Resources. Applicants who meet the minimum and/or preferred qualifications will be referred over to the hiring department. All updates regarding an application can be viewed through your applicant portal.

Health Benefits are offered to employees working at least 30 hours per week.

Health Insurance - The City offers two options for health coverage: a standard PPO plan and a High Deductible Health Plan with an associated Health Savings Account. Coverage becomes effective the first day of the month following 30 days of employment for employees and their eligible dependents. Both you and the City contribute to the overall cost of coverage.
Dental Insurance - Coverage becomes effective the first day of the month following 30 days of employment. Employees, their spouse and dependent children are eligible for coverage.

Life Insurance - The city pays to provide coverage valued at one times your annual salary. Supplemental insurance is available for employees to purchase. Optional coverage for dependents is also available for purchase.

Retirement:

- NC Local Government Retirement System -All benefits eligible employees make a mandatory 6% contribution every pay period.

- Deferred Compensation - The city contributes an amount equal to 4.5% of the annual salary to either the 401(k) or 457 plans regardless of employee contribution. Employees may choose to contribute additional money to the deferred compensation plans, without a match from the City, within the IRS guidelines.

Paid Leave (offered to employees working at least 1,000 hours annually*):
- Sick Leave - 12 days accrued each year

- Annual Leave - Accrual based on years of service and classification. Employees can earn from 10 to 24 days each year.

- Holidays - 12 paid holidays annually

- Paid Parental Leave - Six weeks of paid leave for the birth, adoption or placement of a child (must run concurrently with FMLA).

*Part-Time Employees will earn paid leave benefits on a pro-rated basis.

Miscellaneous:
- Tuition reimbursement
- Employee Assistance Program

- Short & Long Term Disability

- Cancer & Critical Illness

- Accident Insurance

- Whole Life Insurance
- Credit Union membership

Note: The City of Wilmington is on a bi-weekly pay cycle. New employees should expect to recieve their first paycheck approximately 3 weeks after their start date.

**This is intended to be a brief overview of the benefits offered. Please visit our website at for more information.**

01


Each applicant must complete this supplemental questionnaire as a part of the application screening process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes

02


Which best describes your highest level of education?

• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• None - N/A

03


How many years of administrative or clerical experience do you have in a department or division performing fiscal and purchasing responsibilities.

• I have no experience
• less than 1 year
• 1 year to less than 3 years
• 3 years to less than 5 years
• 5 years to less than 10 years
• 10 years or more

04


Please identify the company/agency/organization where you gained the experience described in question #3. Note: These employers must be listed in the work history section on your employment application to receive credit. Entering "N/A' or "See Resume/Application" does not qualify as an acceptable response.


05


Are you currently a NC notary public? If not, the successful candidate must obtain within 90 days of hire

• Yes
• No

06


What is your proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

• No experience/Not at all proficient
• Beginner / Somewhat proficient
• Intermediate / Proficient
• Advanced / Highly proficient

07


Do you have professional experience working with fleet vehicles including registering new vehicles, license tag renewals and processing title work? Note: this is a preferred qualification but is not required.

• Yes
• No

08


Please identify the company/agency/organization where you gained the experience described in question #7. Note: If you do not have the experience listed, please indicate "N/A"


Required Question

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Job tags

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Salary