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Location

Newport News, VA | United States

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Job description

Job DescriptionJob Description

GENERAL DEFINITION OF WORK:
Performs complex skilled technical work planning, organizing and managing the Authority's
procurement activities, preparing and maintaining files and records, preparing reports, and related
work as apparent or assigned. Work is performed under the general direction of the Director of
Administrative Services. Limited oversight is exercised over assigned personnel.

QUALIFICATION REQUIREMENTS:
Performs complex skilled technical work planning, organizing and managing the Authority's
procurement activities, preparing and maintaining files and records, preparing reports, and related
work as apparent or assigned. Work is performed under the general direction of the Director of
Administrative Services. Limited oversight is exercised over assigned personnel.

TYPICAL TASKS: (Examples Only)
Prepares, files, and distributes purchase orders related to supported activities; verifies that
Davis Bacon Wage Rates are utilized for requests over $2,000.
Prepares request for proposals, requests for qualifications, and invitation for bids; issues
addendums for contracts, if required; ensures proper documents are received on time and
signed; compiles and analyzes tally sheets for best pricing; performs verifications on
contractors and requests certificate of insurance; issues purchase orders and change orders,
if required.
Creates and manages blanket purchase orders; reviews all purchase documents; assigns
commodity codes for each item purchased; maintains file for each vendor; submits purchase
documents to Finance for payment.
Manages vehicle fleet and equipment; ensures annual or semi-annual maintenance is conducted;
maintains files for vehicles and equipment; authorizes vehicle/equipment repairs; analyzes and
recommends replacements of vehicle/equipment; disposes of vehicles/equipment; prepares fuel charge
sheet for Finance.
Prepares reports and other types of correspondence; prepares and maintains files and records.
Responds to inquiries by phone and email.

KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of all methods, procedures, policies, and activities related to purchasing and
inventory control activities; thorough knowledge of all regulations and standards for quality, cost, and
service requirements; thorough knowledge of the records and reports which must be prepared and
maintained; thorough knowledge of procedures required for obtaining quotes, bids, and vendor
services; thorough knowledge in the use of computers for the entry and maintenance of data; skill in
the operation of a variety of office machines and computer; ability to understand and follow complex
oral and written instructions; ability to perform various purchasing and delivery functions; ability to
perform mathematical computations with speed and accuracy; ability to communicate and present
ideas clearly and effectively both orally and in writing; ability to prepare and maintain records and
reports; ability to use general office equipment such as computer, calculator, etc.; ability to establish
and maintain effective working relationships with vendors, associates, and the general public.

EDUCATION AND EXPERIENCE:
Associates/Technical degree with coursework in business management, finance, or related field and
considerable experience in the procurement of goods and services preferably for a housing authority,
or equivalent combination of education and experience.

WORKING CONDITIONS:
This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to
25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle
or feel and repetitive motions and occasionally requires standing, walking, climbing or balancing,
stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work has standard
vision requirements; vocal communication is required for expressing or exchanging ideas by means of
the spoken word; hearing is required to perceive information at normal spoken word levels; work
requires preparing and analyzing written or computer data, operating machines, operating motor
vehicles or equipment and observing general surroundings and activities; work occasionally requires
wet, humid conditions (non-weather) and exposure to outdoor weather conditions; work is generally in
a moderately noisy location (e.g. business office, light traffic).

SPECIAL REQUIREMENTS:
Obtain Housing Agency Procurement Assistance Certification within one year of hire.
Valid driver’s license in the Commonwealth of Virginia.

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Job tags

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Salary