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Location

Urbana, IL | United States

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Job description

Data Analytics Specialist - Hybrid
System Purchasing & Support Services

Job Summary
The Data Analytics Specialist is responsible for coordinating the timely completion of data analysis activities and serves as the department's liaison to other purchasing units, the Office of Procurement Diversity, and other System units. The Data Analytics Specialist is also responsible for contract administration for contracts managed by System Purchasing & Support Services.
Duties & Responsibilities

• 1. Coordinate the completion of data analytic reports:
  a. Assist in assignment of analytics report requests.
  b. Assist in defining report requirements.
  c. Request inputs from key stakeholders.
  d. Conduct research to aid in completion of reports.
  e. Manage calendar of deliverables.
  f. Distribute completed reports to applicable constituents.
  g. Maintain library of completed/final reports.
• 2. Serve as a liaison to other purchasing units, Office of Procurement Diversity and other System units.
  a. Meet quarterly with each purchasing office to identify upcoming data analysis needs.
  b. Identify recurring reporting needs across the four purchasing units.
  c. Provide training on self-service analytics tools (e.g. Tableau).
  d. Assist in the identification of potential strategic procurement opportunities.
  e. Review, benchmark and create cost benefit analyses of System's contract pricing against other universities, consortia or other contracts available to the System.
• 3. Administer contracts managed by System Purchasing and Support Services.
  a. Serve as the main point of contact for contractual issues which arise during the term of a contract.
  b. Monitor contractual agreements for continued compliance with the Illinois Procurement Code (30 ILCS 500/) and the Administrative Code (Title 44, Part 4).
• 4. Provide technical assistance to vendors to resolve deficiencies affecting the administration of contracts.
• 5. Identify areas of spend off of contractual agreements and establish plans to address non-use of contractual agreements.
  a. Manage implementation and transition plans for new contractual agreements between the System and new vendors.
  b. Create and route communications describing the terms of new agreements.
• 6. Present information about new agreements to the other purchasing units and key stakeholders.
• 7. Facilitate and test e-procurement catalog implementations.
  a. Manage the expiration or termination of contractual agreements.
  b. Create and distribute communications to end-users and key stakeholders when a contractual agreement is expiring or terminating.
• 8. Identify areas where additional supplier diversity goals may be achieved.
• 9. Address any outstanding deliverable or payment issues under the expiring/terminated agreement.
  a. Conduct on-going vendor performance review meetings based on contractual agreement.
  b. Construct plans to mitigate contractual issues which have arisen throughout the term of the contract including the development of supplier management plans as needed.
• 10. Identify new products available from catalog suppliers.
• 11. Receive, track and audit contractual agreement incentive payments.
• 12. Perform other assigned duties appropriate for the position of Data Analytics Project Coordinator.

Minimum Qualifications


1. Bachelor's degree in business administration, management, or a field related to the position.


2. Two (2) years of professional business, financial, and/or managerial work experience. Demonstrated experience in IT and/or data analytics.


(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)



Preferred Qualifications


Preferred:
1. One years of professional level procurement, supply chain, managerial and/or business experience, or, absent experience, an advanced degree in a related field such as data analytics, finance, Business Administration.


Preferred Certifications:
1. Tableau Certified Data Analysts
2. SQL Certification



Knowledge, Skills and Abilities

• 1. Ability to work independently, multi-task and prioritize work assignments to produce accurate, detail-oriented work while meeting stringent deadlines.
• 2. Proficiency with Microsoft Office 2016 programs (including Word, Excel, Access, and Outlook), and familiarity with a variety of documents relevant to reviewing and analyzing information such as, procurement documents, spreadsheet, presentation, and database software (i.e. Tableau).
• 3. Strong verbal and written communication skills to effectively present information and respond to colleagues and others seeking guidance and/or clarification about departmental operations and services.
• 4. Ability to prepare procurement correspondence and other documents (including financial reports) that are clear, effective and concise.
• 5. Ability to interpret, apply and/or develop policies and procedures related to procurement.
• 6. Ability to develop and maintain effective work relationships with others.
• 7. Ability to exercise good judgment and discretion in handling confidential and sensitive documents.
• 8. Other desirable qualifications include: experience working with procurement in a higher education institution; and knowledge about accounting principles and practices.
• 9. Knowledge of the Illinois Procurement Code (30 ILCS 500/) and the Administrative Code (Title 44, Part 4) in relation to the procurement bidding and contract processes is desirable.
• 10. Knowledge and familiarity with the e-procurement system (Jaggaer), Enterprise Resource Planning System (ERP)-Banner, and the Travel and Expense Management (Chrome River) system is preferred.

Appointment Information


This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/26/2024. The minimum salary for this position is $50,000 and salary is commensurate with experience and qualifications. We are unable to sponsor an employment VISA or take over sponsorship for an employment VISA for this position now and in the future. Candidates must be authorized to work in the United States with no VISA sponsorship.


For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information


Applications must be received by 6:00 pm (CST) on February 6th, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bree Smith at [email protected] . For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .


Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .



Requisition ID : 1022510

Job Category : Administrative



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About University of Illinois - Urbana-Champaign

The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.

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