Location
San Jose, CA | United States
Job description
Billing Supervisor Location Hybrid remote in San Jose, CA :
Mark Thomas is a distinguished leader in civil and structural engineering, survey and mapping, construction management, and landscape architectural services, contributing significantly to California's infrastructure development. We are currently seeking a skilled and experienced Billing Supervisor to join our dynamic finance team in the Sacramento area. If you thrive in a fast-paced environment, possess excellent leadership and communication skills, and have a strong background in project billing, we invite you to apply!
Compensation range (California residents only): $74,000.00 - $115,000.00 annually, based on experience, education, and geographic location.
Mark Thomas offers a fantastic benefits package to include:
- Competitive salary and incentives to include employee referral bonuses, and eligibility for year-end performance incentives
- 401k and ESOP retirement benefits to include profit sharing and a 401k match
- Paid-time off benefits to include PTO, public holidays + additional holidays, bereavement leave, jury/civic time
- Employer-paid vision insurance, basic life insurance, short-term & long-term disability, long-term care insurance, inclusive family planning & fertility resources, Employee Assistance Program (EAP), travel insurance, and in-house wellness education & challenges
- Voluntary medical and dental insurance, life insurance, and pet insurance
- FSA programs for medical, dependent care, commuter & parking
- Tuition reimbursement, paid annual dues for industry professional/societal organizations, memberships, and events
- Budgeted time for training and career development
- Flexible schedules and hybrid and primarily remote work environments
Billing Supervisor Responsibilities:
- Supervises the daily activities of the billing department for the accurate and timely processing of billings, sub-consultant invoices, and billing terms set-up; manages and balances team member billing workload and assignments.
- Provides educational information, training, and assistance to billing team members and directly supervises and assesses the performance of direct reports; acts as a frontline contact for billing support and questions and offers invoicing/billing guidance; escalates issues to the Billing Manager as appropriate.
- Works with service line project managers to ensure billings and invoices are properly prepared and submitted; manages project billing lifecycle.
- Creates, maintains, and updates Deltek project rate tables with new hires, promotions, etc.; assists billers with project rate increase processing annually or as they occur.
- Performs weekly, monthly, and routine billing reviews, analysis, and reporting responsibilities.
- Assists Billing Manager with setting up Annual Charge Rate Schedules
- Partners and collaborates with Project Coordinators or project billing managers to resolve any billing or subconsultant invoice issues.
- Generates batch billings and compiles the monthly billing drafts for distribution to assigned billing managers or clients; partners with project leaders to resolve difficult billing issues with clients.
- Processes a variety (simple to complex, large-scale) of project monthly billings
- Processes AP sub-consultant invoices
- Maintains and updates prevailing wage cost tables for prevailing wage projects; performs prevailing wage compliance reporting as required.
- Teams with accounts receivables on invoice payments/collections as appropriate
- Provides regular support to the Billing Manager and Billing team; Covers project billings when other billers are out of the office.
Minimum Qualifications:
- Education: associate degree; bachelor's degree preferred.
- Experience: 8-10+ years of project billing and supervisory experience; A/E consulting firm experience preferred.
- Knowledge of GAAP; Understanding of FAR preferred.
- Software Skills: Deltek experience preferred; Intermediate level proficiency required in Excel.
- Experience with invoicing, cost monitoring, or project controls related to professional services.
- Strong attention to detail and ability to produce a work product to Company or contract specification with minimal oversight.
For more detailed information on our flexible and inclusive culture, please visit
Mark Thomas is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Mark Thomas welcomes all.
Job tags
Salary
$74k - $115k
