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Location

New Brunswick, NJ | United States

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Job description

Position Summary:

Rutgers, The State University of New Jersey, is seeking Administrative Assistants for the Institute for Families. This position will provide support across program and operational areas of the Institute. One position is responsible for providing administrative support by assisting IFF's Leadership Team with scheduling requests, processing various administrative documents and data while coordinating day-to-day facilities needs and use of site space, and preparing agreements, vendor forms, and purchase requests. The second position supports a program team providing training services for the state's child welfare workforce.

Among the key duties of this position are the following:

• Addresses inquiries from IFF staff, program partners and other University units and stakeholders, and will assist with preparation for meetings and events and support purchasing activity.
• Serves as the point of contact for facilities issues at IFF's New Brunswick site; responsible for receiving and directing on-site visitors and managing incoming and outcoming mail on behalf of the Institute.
• Responsibilities also include preparing and organizing templates, reports, and other procedure documents, maintaining records, inventories, and file management systems, and supporting the generation of Institute wide communications.

Minimum Education and Experience:

• Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization skills, coordination, facilitation, record-keeping and report writing.

City: New Brunswick

State: NJ

Equipment Utilized:

• Must have intermediate mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, etc.), database management, university-wide systems, and e-mail applications and be at ease with learning new systems and applications.

Physical Demands and Work Environment:

• General office environment including light lifting.

Special Conditions:

• Both positions will be located at IFF's downtown New Brunswick site.
• The successful candidate must have a valid driver's license and be willing to travel throughout New Jersey as needed.
• Clean driving record.

Salary: $48,372.00

Posting Number: 23ST2200

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

Connections working at Rutgers University

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