Administrative Office Assistant (New Bedford)
Location
New Bedford, MA | United States
Job description
This position is responsible for performing various clerical tasks to assist legal assistants, attorneys, and paralegals in their day-to-day activities. Must have own transportation to run errands as needed, including pick-up and delivery of legal documents and supplies.
Duties/Responsibilities:
- Performs clerical duties including typing, copy, scanning, and creating PDF documents.
- Operates office machines including copiers, scanners, telephone, computers, and other standard office equipment.
- Prepare mailings including normal USPS, certified mail, FedEx packages or outside messenger deliveries.
- Maintain attorneys calendar appointments. This includes coordinating and scheduling business travel arrangements, attendance at seminars, events etc.
- Respond to internal and external calls, contacting clients and scheduling conference calls.
- Record time into the firm’s accounting system accurately and in a timely manner. This includes proof time entries by attorneys.
- Performs other related duties as required or assigned, some of which may be essential to the position.
Required Skills/Abilities:
- Ability to type at least 60 words per minute, with accuracy.
- Possess excellent verbal and written communication skills.
- Demonstrate excellent interpersonal and customer service skills.
- Basic to Intermittent knowledge Microsoft Office Suite; including formatting of word documents.
- Must have a valid driver's license and own transportation.
- Adhere to all driving and vehicle safety guidelines.
Education and Experience:
- High School Diploma or equivalent required.
- Certificate or Associate degree in secretarial studies or related field required.
- Minimum of 1 year office experience preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Prolonged periods standing at a copy machine or scanner.
- Must be able to lift up to 15 pounds at times.
Benefits Offered:
- Health/Dental/Vision Insurance
- Paid Time Off
- Paid Holidays
- 401k
How to apply:
If you are qualified and interested, please apply by emailing your resume and cover letter to [email protected]
Partridge Snow & Hahn LLP is an EEO employer.
Job tags
Salary
