OPS-Administrative Assistant I - 77905049

Location

Tallahassee, FL | United States

Job description

Requisition No: 824372 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS-Administrative Assistant I - 77905049

 Pay Plan: Temp

Position Number: 77905049 

Salary: $16.83 an hour 

Posting Closing Date: 03/24/2024 

Total Compensation Estimator 

Agency : Florida Fish and Wildlife Conservation Commission

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Working Title : OPS-Administrative Assistant I - 77905049

Position Number : 77905049 

Salary:  $16.83 an hour 

Title: OPS Administrative Assistant I

Broadband code: 43-6011-02

Location: 620 South Meridian St, Tallahassee, Florida 32399

Supervisor: F. Simone Johnson (850) 488-3831

Office hours: 8:00 am – 5:00 pm Mon- Fri

Education:   Prefer a Bachelor’s degree, experience can substitute on a year-for-year basis for the required college education.

Employment is contingent upon a successful completion of a background check

Position Description:
Looking for a highly motivated professional to join the Division of Habitat & Species Conservation Human Resource team. The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position will assist with Human resource management and work closely with the Agency Human Resource Office.This position will be responsible for providing administrative and clerical support.

The duties include but not limited to:

Working as part of the Division of Habitat & Species Conservation Human Resources team the incumbent will assist with time sheet reminders. Provide assistance with FTE and OPS time sheets inquiries. Assist with basic attendance and leave questions. Is responsible for scanning documents into electronic personnel file utilizing Laserfiche Data Storage. Scanning and uploading FTE position descriptions in the Division library folder. Provides assistance as needed with position descriptions inquiries. Responsible for providing assistance with the Division veterans’ preference review form. Assist with veterans’ preference notifications for missing documentation. Track veteran’s preference correspondence and provide frequent updates. Responsible for research and mailing of Agency service letters and awards. Assist with public record request and tracking public record request assignments.

As part of the Division of Habitat & Species Conservation Director’s Office team the incumbent will provide clerical support including copying and collating documents and sorting and distribution of Division incoming mail. Incumbent will serve as back up for answering incoming calls providing basic information to callers when necessary or routing calls to appropriate staff.

Performs other duties as assigned.

 
Knowledge, Skills and Abilities:

• Knowledge in using Microsoft Office Word, Excel, and Outlook
• Ability to provide good customer service, telephone and clerical assistance.
• Ability to organize and file documents.
• Ability to establish and maintain effective working relationships with others.
• Ability to work in a confidential environment.
• Ability to pay high attention to detail.
• Ability to work independently.
• Ability to communicate effectively with others.
• Ability to organize, research and maintain databases.
• Ability to complete tasks and provide information in a timely manner.
• Knowledge of State of Florida Human Resources attendance and Leave
• Knowledge of State of Florida Human Resources position descriptions
• Knowledge of State of Florida Human Resources veterans’ preference rules and policies

OPS Employment – This is a full-time OPS (Other Personnel Services) position. OPS employees are paid for the number of hours they work. OPS employees do not receive paid leave, or paid holidays. OPS staff have the potential for health insurance benefits and participation in the Deferred Compensation investment retirement program.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan - mandatory

• Workers’ Compensation - mandatory

• Reemployment Assistance (Unemployment Compensation) - mandatory

• Participation in state group insurance (must meet eligibility requirements. Consult with People First or the servicing Human Resource Office for details.)

• Deferred Compensation - voluntary

• Employee Assistance Program – voluntary

• Learn more at

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave

• Paid holidays

• Participation in the Florida Retirement System

• Reinstatement rights or retention rights

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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