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Location

Miami, FL | United States

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Job description

Law Firm Administrator/Firm Administrator
Location: North Miami Beach
Salary: $100k to $130k may go a little higher but depends on experience plus benefits.

Benefits:

• Dental Insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Law Firm Administrator with good knowledge of supervising/managing who will handle human resources with paralegal skills knows how to pull a client statement and has experience on the billing side of a case management system.

Law Firm Administrators must have a strong work ethic, organizational skills, attention to detail, ability to multitask and communicate effectively with others.

Law Firm Administrator Job Details:

• Must have experience in the legal field as a paralegal with management or supervisory experience.
• Manage employee's time worked and PTO and oversee/manage the office staff as part of human resources responsibilities.
• Knowledge of bookkeeping, running billing, cutting checks, payroll, backup bookkeeper
• Maintain filing systems for open/closed matters.
• Help with projects as well as assisting the attorneys.
• Must be able to handle Human Resources and you will manage staff, maintain relationships with clients and vendors, and aid legal assistants as needed.
• Must be tech-savvy, ability to use video calling, know case management software, Microsoft Office, QuickBooks, cloud-based programs, etc.
• Oversee and manage the daily operations of a law office.
• Coordinate and schedule appointments, meetings, and hearings.
• Maintain and update calendars for attorneys and paralegals.
• Coordinate with clients for payments/retainers and update QuickBooks.
• Manage the reception area, including answering phone calls and directing inquiries.
• Supervise and train office staff, providing guidance and support.
• Handling PTO, hiring, terminations, reviews, onboarding, etc.
• Maintain office supplies inventory and place orders as needed.
• Manage client records, ensuring accuracy and confidentiality.
• Utilize phone systems to handle incoming and outgoing calls efficiently.
• Organize and maintain files, both electronic and physical.
• Knows how to pull a client statement
• Experience on the billing side of a case management system

Law Firm Administrator Qualifications:

• Proven experience in office management in a law office.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficient in using QuickBooks
• Knows how to pull a client statement, billing, cut checks, payroll, etc.
• Experience on the billing side of a case management system
• Knowledge of legal office management practices.
• Ability to work well under pressure and meet deadlines.
• Attention to detail and accuracy in all aspects of work.
• Ability to handle sensitive information with confidentiality.
• Demonstrated leadership abilities in managing a team.
• Handling PTO, hiring, terminations, reviews, onboarding, etc.
• Bilingual English and Spanish is a plus but not a must.

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Job tags

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Salary

$100k - $130k