Location
Philadelphia, PA | United States
Job description
Company Description
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
- Impact - The work you do here matters to millions.
- Growth - Philadelphia is growing, why not grow with it?
- Diversity & Inclusion - Find a career in a place where everyone belongs.
- Benefits - We care about your well-being.
Agency Description
The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.
Job Description
This is advanced level administrative work in Court Administration’s Procurement Unit. An employee in this class performs a variety of moderately complex assignments in preparing documents, quality assurance, assisting the Procurement attorney and other duties as assigned. Work is performed under the supervision of a manager. The employee is expected to exercise some independent judgment and discretion within the limits of established procedures. Work involves preparation and maintenance of various documents and/or record(s).
Performs buying and procurement technical work at a journeyman level. The employee processes and reviews purchase requisitions for commodity items and/or other contracts in a centralized function which acquires supplies, materials, and equipment.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Prepares reports or assigned portions of reports on various activities by compiling, computing and comparing figures from various data points.
- Examines Purchase Orders and invoices prior to payment to determine propriety of expenditure by checking mathematical extension(s) and comparing invoice price to purchase order or contract price, units invoiced to units received, payee, etc.; coding for expending to the appropriate account; vendors’ contact information; and the inclusion of all approved requisite documentation.
- Supervises and/or participates in the recording of charges, adjustments and receipts to subsidiary accounts receivable ledgers; balances subsidiary ledgers to controlling account; prepares certifications for outstanding payments; and prepares daily reports as requested.
- Assists in the preparation of reports and preliminary budget estimates by using the bookkeeping records maintained in the unit.
- Maintains specialized journals and subsidiary ledgers according to an approved chart of accounts by posting entries, by making adjusting entries and by preparing financial statements from records maintained.
- Prepares reports, or assigned portions of reports, on various phases of fiscal activities by compiling, computing, and comparing figures of various accounts.
- Ensures the application of proper fiscal codes.
- Ascertains that correct invoices are received for all materials and services before processing for payment.
- Makes adjusting entries.
- Prepares simple and periodic financial statements.
- Examines expense accounts, invoices and other documents for mathematical accuracy, completeness, and procedural correctness.
- Maintains files of source documents.
- Ability to establish and maintain effective working relationships with departmental managers, inter-agency personnel and fellow employees in accomplishing assigned functions.
- Prepares reports for budgetary meetings.
- Prepares and maintains protocol manuals for the Procurement Department.
- Assists with contracts and contract related matters.
- Assists with coordination of vendors.
- Assists with the creation and processes of Requests for Proposals, Requests for Information and Invitation to Bids.
- Performs related work as required.
MARGINAL FUNCTIONS
Answers the telephone or may meet or greet callers.
Provides general information pertaining to assigned function.
Replenishes computer printer, copier or fax machine paper supplies.
Performs related work as required.
ENVIRONMENTAL CONDITIONS
Normal office conditions are standard for this class.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Competencies, Knowledge, Skills and Abilities
- Considerable knowledge of administrative principles and procedures, office methods and procedures.
- Knowledge of governmental principles.
- Ability to make arithmetic calculations with speed and accuracy.
- Ability to operate an adding machine and a calculator.
- Ability to use a personal computer as part of daily activities (word processing, e- mail, spreadsheets, accounting software, excel).
- Ability to maintain general and subsidiary ledger and journals.
- Ability to prepare periodic financial statements and accounting procedures of court departments.
- Ability to present ideas effectively both orally and in writing.
- Some knowledge of the principles of budgetary control as applied to the procurement of expendable and non-expendable supplies.
- Ability to interpret and apply departmental policies and procedures.
- Ability to interpret documents detailing FJD compensatory obligations as related to Procurement.
- Ability to understand and use laws and procedures applicable to volume purchasing and contracting for supplies, materials and equipment.
- Ability to establish and maintain effective working relationships with administrators, co-workers and the general public.
- Some knowledge of modern office procedures, practices and equipment.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Qualifications - Bachelor’s degree from an accredited college or university.
OR
- Minimum of one year’s experience at the Procurement Technician 1 level.
OR
- High school diploma or equivalent including or supplemented by a course in bookkeeping or accounting and three years of office experience.
OR
- Equivalent combinations of training and experience which provide the characteristics required to perform the essential functions of the class may substitute for those listed.
- Ability to perform the essential functions of a position in this class.
- Completion of an evaluation and/or interview process.
- Must successfully complete a criminal and financial background investigation.
- Strong organization and communication skills are a requirement.
- Ability to perform the essential functions of the positions.
- Covid-19 vaccination is recommended.
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Additional Information
In order to apply and be considered for this position, please visit to complete an application and upload a resume.
Salary Range: $43,207 - $47,350
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
- Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
- The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].
For more information, go to: Human Relations Website:
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