Location
Palo Alto, CA | United States
Job description
Executive Assistant
ABOUT THE ROLE
As an Executive Assistant, you will play a critical role in achieving our mission of supporting innovators and accelerating innovations for equity in early childhood development (ECD) . Working closely with our Managing Partner and members of Promise Venture Studio’s Leadership Team, you will contribute to the smooth functioning of our initiatives and programs. This position provides an excellent opportunity for learning, collaboration, and exposure to the dynamic landscape of social entrepreneurship and early childhood development.
Key Objectives + Responsibilities
- Provide distinctive relationship management and administrative support to the Managing Partner
- Screen, draft, review, and edit correspondence and documents for the Managing Partner
- Provide support prioritizing, managing, and scheduling the Managing Partner’s weekly calendar
- Help the Managing Partner prioritize tasks and manage time effectively by anticipating needs and proactively address issues to ensure smooth operations
- Support the Managing Partner in various projects by coordinating activities, delegating tasks to appropriate teams and individuals, collaborating with team members, tracking progress, and ensuring deadlines are met
- Coordinate logistics and travel for meetings, conferences, and events hosted or attended by the Managing Partner
- Assist in monitoring and managing the Managing Partner's budget, tracking expenses, and ensuring adherence to financial guidelines
- Conduct research and compile data to prepare reports and presentations
- Support the Leadership Team with scheduling, communications, and other administrative duties
- Provide support to the Leadership Team in managing calendars, scheduling meetings, and resolving scheduling issues
- Assist in preparing key communications for the Leadership Team, inclusive of emails, Slack messages, social media announcements and other communications as needed
- Assist in drafting contracts, ensuring accuracy, compliance, and alignment with organizational standards and legal requirements
- Occasionally serve as the point of contact for members of the Leadership Team, responding to key outreach and managing information flow in a timely and accurate manner
- Manage and organize expense reports and invoices for the Leadership Team, as necessary
- Support additional org-wide initiatives
- Organize, plan, and support team events, both virtual and in-person, ensuring a positive and engaging experience for all participants
- Support team wellness and culture efforts, inclusive of maintaining company birthday and celebration schedules, managing swag inventory, and providing additional logistical support as needed
- Assist with the management and organization of our key tech systems (e.g., CRM, Google Drive)
- Organize and maintain files, records, and confidential information in Promise’s shared drive
- Provide organizational and office support, such as maintaining contact database, filing of meeting notes, and purchasing of office supplies
We’re a startup too! Things will come up, unexpected events and turns will happen, and it will always be an adventure. We are looking for someone who thrives in this environment, relishes change, finds ways to say yes, thinks on their feet and enjoys juggling various opportunities, challenges and needs that come our way!
ABOUT YOU
Values / Mindset
- Alignment and commitment to Promise’s core values
- A willingness to engage personally and professionally in the work to dismantle structural racism and systemic inequity and uphold the commitments laid out in Promise’s Justice, Equity, Diversity & Inclusion statement.
Experience
- Minimum of 5 years of relevant professional work experience supporting a senior executive or team
- Exceptional writing, editing, and proofreading skills
- Excellent computer skills, including familiarity with Google Workspace (Gmail, Google Calendar, and Google Drive), Zoom, and Salesforce
- Experience communicating across diverse formats - email campaigns, newsletters, Slack, social media, etc.
- [Preferred] Experience and comfort with event planning and logistic management for both small and large in person and virtual events and conferences
Skills
- Organized: you know how to build/improve upon the right processes to get work done in the most efficient and effective way with your team; you stay on top of various work streams and communications following through, setting proper expectations and asking for support when you need it
- Prioritization: you utilize a strategic approach to task management and can prioritize based on urgency and importance
- Maintaining confidentiality: you recognizes the importance of maintaining privacy and take proactive measures to safeguard confidential information
- Detail-oriented: you sweat the details and do what it takes to get them right because you believe it leads to higher quality
- Excellent communicator: you can effectively communicate across diverse formats written and verbal
- High-autonomy: you are able to find your footing in an ambiguous situations, have a high degree of self-motivation in a remote environment, and we can count on you to, deliver high quality work at speed and close the loop
- Collaborative: you work well in small team environments, you like bouncing ideas off of others, you enjoy getting and giving feedback, you derive value out of brainstorming and group thinking
WHAT WE OFFER:
- Making catalytic impact on one of our country’s most complex social challenges
- Steep growth and responsibility with a small, dynamic, entrepreneurial team
- A joyful and supportive team environment, with teammates who take the work extremely seriously, but will never miss an opportunity to make space for laughter
- The chance to observe, practice and learn entrepreneurship, with mentoring from serial entrepreneurs
- Visibility to and relationship-building with cutting edge entrepreneurs, researchers, experts, funders, practitioners, and more in the early childhood field
- Annual salary range is $60,000 - $70,000 for the Executive Assistant position. Compensation and level is commensurate with qualifications and experience, with new team members rarely starting at the top of the range for each level.
- Promise also offers generous benefits including medical, dental, vision and an employer contributed 401K plan with additional matching.
Location: The position is remote and can be based anywhere in the U.S., allowing for flexibility in remote work. However, occasional travel, up to once a quarter, may be required to fulfill responsibilities or attend essential events.
HOW TO APPLY:
Submit your resume, LinkedIn profile (if you have one!) and an email explaining your interest in this role to [email protected] with the subject line “Application for Executive Assistant Role - [YOUR NAME]”. Please also include how you heard about this job opportunity. We recommend submitting applications by Friday, March 8th.
We strive to ensure our hiring process, including the submission of the application, meets your needs. If there are accommodations that would help you in submitting the materials above or engaging in the interview process, please email [email protected] .
Promise is an equal opportunity employer committed to racial and gender equity, and we make a particular effort to recruit candidates who identify as Black, Indigenous, people of color and gender non-binary to apply for open positions.
ABOUT PROMISE
Promise Venture Studio aims to address one of the greatest social justice issues facing our country — the equity gap that starts long before children enter Kindergarten. Due to structural racism and systemic inequality, over five million children under five years old in the US are growing up in poverty, millions of children and families lack access to the healthcare services they need, and more than half of children from low-income families are unprepared for kindergarten. Further, the Early Childhood Development (ECD) field, like the broader society it serves, is riddled with inequity, particularly along racial and socioeconomic lines. This reality fundamentally shapes lifelong outcomes. Our work is rooted in a conviction to do our part to build a world where all children, no matter their background, can fulfill their innate promise.
Promise believes that social entrepreneurs, as they have in other fields, can pioneer programs, products, services, and interventions that lead to more just outcomes at scale. However, social entrepreneurs in ECD face significant obstacles to building organizations that can achieve impact at scale, including less venture support, less financial capital, less human capital, and less intellectual capital. Moreover, these obstacles are disproportionately higher for Black, Indigenous, and People of Color (BIPOC) innovators than their white peers. These inequities are especially problematic because research shows that proximate leaders of color who see the intersectional root causes of issues and respond in ways that integrate cultural competency and respect are best poised to eliminate inequities.
Promise Venture Studio is a national nonprofit with a mission to support innovators and accelerate innovations for equity in Early Childhood Development . We help social entrepreneurs in ECD achieve scaled impact in the face of these obstacles - and help the field dismantle these obstacles over time. We support any venture (for profit company, non-profit organization, academic institution, etc) that is developing or scaling products, services and programs that improve outcomes in ECD.
Promise employs three mutually reinforcing strategies:
- We unite BIPOC and proximate innovators to drive personal sustainability and collective power
- We accelerate the impact of equity-driven social ventures
- We connect innovators and ventures to sources of capital and customers
Ultimately we believe these strategies will lead to more social ventures that improve outcomes for children and families at scale, along with more and more equitable capital for the ECD field.
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