Illinois Manufacturers' Association
Location
Springfield, IL | United States
Job description
The Illinois Manufacturers’ Association is seeking an Accounting Associate to be based in Springfield, Illinois. Please apply with a resume cover letter to [email protected] no later than February 29, 2024.
About the IMA :
Since 1893, IMA has been the unifying voice of manufacturers at the Illinois State Capitol where laws and regulations can impact our members’ bottom line. We are proud to be honored by the American Society of Association Executives as one of 100 “Associations that Will Save the World,” and in 2022 the Council of State Manufacturing Associations named the IMA as the “Most Outstanding State Manufacturing Association.” Our successes are boldly moving makers forward.
About the Position :
The Accounting Associate works closely with the Director of Finance and Administration performing general accounting processes and related administrative tasks. Tasks are performed in a timely manner in compliance with standard accounting principles and requirements. The Accounting Associate performs these responsibilities in compliance with the organization’s mission, goals, and policies.
Position Responsibilities :
Accounts Payable:
· Prepare incoming invoices with appropriate general ledger expense account(s)
· Request and receive approval for payment from appropriate department head.
· Communicate with vendor if there are discrepancies with invoice.
· Input invoices into IMA accounting system.
· Print checks and match with invoices for distribution.
· Maintain vendors for all companies including pertinent 1099 information
Receipts:
· Monitor bank accounts for IMA and affiliates for incoming ACH and wire transfer and report to appropriate team member.
· Deposit incoming checks through Remote Deposit Capture (RDC) and circulate report of receipts.
· Daily create entries for the IMA Accounting system for receipts of checks, credit cards, and Paypal.
Employee Expenses:
· Request and receive monthly employee expense reimbursement reports and review for completeness and correctness.
· Assist employees if necessary and secure all necessary signatures.
· Create expense entries for the IMA Accounting system and secure approval of the entries.
· Build ACH files via online banking system for staff reimbursement.
Other Duties:
· Maintain various daily and monthly Excel spreadsheets concerning membership, conferences, and accruals per the instructions of the Director of Finance and Chief Financial Officer.
· Complete monthly bank reconciliations for all IMA and affiliate bank accounts
· Support company large events with setup, guest registration, and event tear down per instructions.
· Complete all necessary daily and weekly filing.
· Frequently scan accounting documents into Dropbox.
· Crosstrain to be backup for all accounting and administrative duties.
· Participate in company events
· All other duties assigned by Director of Finance and Administration.
Qualifications :
· Relevant undergraduate degree preferred, but will accept equivalent work experience.
· 2 years of direct bookkeeping or accounting experience required.
· Experience with online banking, RDC, and Positive Pay preferred.
· Intermediate to advanced skills with Excel, Word, and PowerPoint.
· Experience or general knowledge of Accounting and CRM software, Dropbox, DocuSign, Zoom, and Teams.
· Must be highly organized, able to meet deadlines and respond to changing priorities.
· Excellent customer service and communication skills – both written and verbal.
· Team player than can uphold and exhibit IMA values and mission in group and solo tasks.
Compensation and Benefits :
· Competitive base salary (BOE) plus potential annual bonus.
· Comprehensive insurance benefits including Health, Dental, Vision, Life, and Disability.
· Flexible Spending Account program for Health and Dependent Care.
· 401(k) Retirement plan with employer match.
· Generous paid time off program including Vacation, Personal Leave, and Holidays.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
Schedule:
Work Location: In person
Job tags
Salary
