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Location

Minneapolis, MN | United States

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Job description

Required Qualifications:

• High School Diploma/GED equivalency and four (4) years related office experience; training/education may be substituted for some years of experience
• Strong computer skills including in-depth knowledge of Excel
• Strong attention to detail
• Demonstrated experience effectively communicating verbally and in writing
• Demonstrated commitment to actions and activities that promote diversity, equity, and inclusion

Preferred Qualifications:

• Familiarity with the University of Minnesota, a comparable academic institution, or a mission-driven organization of equal complexity
• Knowledge of and/or experience with payroll/accounting processes and recruitment and hiring processes
• Familiarity with PeopleSoft HRMS or other HR management systems
• Experience working effectively in a collaborative team environment
• Excellent interpersonal skills
• Ability to handle multiple tasks simultaneously and adhere to strict deadlines

Full-time temporary, one-year position

The Human Resources (HR) Coordinator works closely with the Morrill Hall Shared Services HR team to coordinate, support, and process HR activities related to student workers within the units served by the MHSST. The HR Coordinator coordinates the recruitment, hiring, and onboarding processes, completes data entry for payroll, and supports the entry and auditing of the HRMS system. The HR Coordinator possesses integrity, demonstrates good judgment, and is discreet in sensitive and confidential matters. The position requires strong organizational skills, excellent collaboration skills, and a person who enjoys working in a fast-paced environment.

This is a 100%, temporary one-year position (Job Code 1885, Executive Office and Admin Specialist).

Job Duties:


PeopleSoft/HRMS Operations and Data Entry (50%):

• Ensure overall data integrity in PeopleSoft by updating appointment data and documenting key HR processes in a timely manner (i.e., hires, terminations, transfers, position management rollovers, payroll, etc.).
• Run queries, and reports, and verify pre-payroll and payroll abstracts for student/temporary/casual hourly employees within assigned units. Resolve payroll discrepancies, such as notifying employees of under or overpayments and initiating the collection and/or reconciliation process.
• Request off-cycle paychecks as appropriate.
• Disseminate information to appropriate supervisors and finance staff.
• Review payroll accounting information to ensure active chart strings exist and work with unit finance partners for processing and approving any type of retro distribution when needed.
• Assist with Fiscal Year end timeline cleanup as needed when working with the Unit finance representatives.

Coordinate Student Worker Recruitment and Hiring (40%):

• Manage hiring process for all student and temporary/casual employees for 36 units to include working with and discussing appropriate hiring policies and procedures and recommending recruitment strategies.
• Advise supervisors on effective recruitment, hiring, and promotion processes requiring communicating with them on a frequent basis.
• Provide direct support to hiring authorities on any or all aspects of hiring for student and temp/casual hires, such as developing position descriptions, verifying job classifications, creating job openings on the employment website, maintaining hiring files, updating Recruiting Solutions throughout the hiring process, ensuring hourly pay offers maintain internal equity, coordinating background checks, and onboarding new employees (to include I-9 Verification employment eligibility).
• Meet with students in-person to view their I-9 work authorization documents.

HR Auditing, Scanning (10%):

• Run regular reports to check HRMS Data Exceptions. Audit appointments in HRMS for entry accuracy and identify primary, secondary, and affiliate/adjunct appointments.
• Audit Position Management on a regular basis to ensure correct reporting structures, FTE changes, and classifications.
• Maintain job data integrity in HRMS by conducting routine audits and analyzing data; ensure that changes are incorporated to ensure system compliance.
• Use Perceptive Content to scan and save documents online.
• Perform various other HR projects as assigned.

Salary range: $21.84 - $25.01 depending on experience.
Work Mode: Hybrid, remote and in-person (expected to work on-campus two days per week)

The mission of the Morrill Hall Shared Services Team is to deliver finance and HR service excellence to the departments that we serve—accomplished through accountability, best practices, communication, diversity and inclusion, integrity, and respect in all that we do.

The team provides finance and HR support to the Office of the Executive Vice President and Provost and its reporting units (Office of Undergraduate Education, Graduate School, Office for Student Affairs, Office for Faculty and Academic Affairs, Office of Public Engagement, Institute for Advanced Study, and Weisman Art Museum) as well as the Office of the President and its reporting units (Senate Office, Office of Institutional Compliance, and the Office of University and Government Relations), Office for Equity and Diversity, Office of the General Counsel, and the Office of the Board of Regents.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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