University of California - Office of the President
Location
Oakland, CA | United States
Job description
For UCOP internal applicants, please login to the internal candidate gateway at:
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.
Department Overview
UC Systemwide Procurement is the procurement/supply chain hub for the University of California system, with over $10 billion in annual spend. We partner with campus procurement offices to develop and implement systemwide supply chain strategies and policies that leverage UC's vast purchasing power to optimize spend and deliver positive social and environmental impact. Systemwide Procurement is transforming how UC purchases goods and services to maximize benefit to the UC system while improving quality and service to our campuses and beyond. We apply best-in-class sourcing methods with emphasis on sustainability and supplier diversity, invest in leading tools and technology, and cultivate strategic supplier partnerships to source the highest quality products and services for the absolute best value. Nationally, UC Procurement is a public procurement role model. As a lead agency for cooperative purchasing, UC contracts are leveraged by over 3,500 public education and government agencies in all 50 states. These organizations depend on and benefit from UC's expertise, knowledge, reputation, and economies of scale to minimize spend and maximize value. UC Systemwide Procurement fosters an environment for continuous improvement and a growth mindset culture. Our team of approximately 50 dedicated professionals is comprised of specialized portfolio sourcing managers, highly skilled data analysts, efficiency-driven business analysts, knowledgeable functional area administrators, and responsive support staff. UC Systemwide Procurement is a high-performing strategic department essential to the financial and operational health of the University of California, with high impact at the state and national levels.
* 45% Lead, Manage, develop, and evaluate a highly-specialized, high performance team of senior commodity managers skilled in all aspects of strategic sourcing and responsible for system wide strategic sourcing initiatives in major categories, e.g. Professional Services, Life Sciences, MRO/Facilities, and IT. Engage, through a collaborative and inclusive approach, with each location's procurement leadership and staff, internal client leadership and staff and other stakeholders to develop knowledge of and continually assess UC spend, business needs, local markets, local and incumbent suppliers, local experience, operational requirements, constraints, and risk tolerance. Create, Maintain and Communicate 5 year category strategy that accounts for stakeholder needs and UC Procurement Services goals that balances cost, risk and speed in order to ensure that stakeholders are able to effectively realize their objectives. Manage and communicate status of strategic sourcing projects and contracts to members of UC's Procurement Leadership Council and campus stakeholders. Act as a change agent, working with senior leaders within campus organizations to realize greater value from the strategic sourcing process. Provide daily leadership, supervision and guidance to COE Team Members to deliver UC's 7-Step Strategic Sourcing Process using prescribed technology. Activities include market research, proposal/quote evaluation, negotiating, execution and implementation of contracts for assigned commodities. Ensure activities are structured to accomplish objectives using established purchasing guidelines, procedures and policies. Manage staff according to human resource policies and procedures. As needed, directly administer RFP and contract negotiations for high risk or high complexity engagements.
* 25% Manage the administration of system-wide strategic sourcing contracts from award through termination to maximize the value of the agreement to UC and ensure compliance. Track supplier performance and customer satisfaction with established agreements. Monitor contract implementation and track vendor performance, coordinate issue resolution and customer satisfaction with agreements. Work with the Director and other Category Associate Directors as a member of the Strategic Sourcing Leadership team. As a member, contribute to establishing team objectives, developing policies and procedures for the operation of procurement activities, and take a leadership role in practice development and professional development initiatives. Identify and investigate continuous improvement opportunities. Identify internal and external risks that may impact the work of the COE. Develop and execute appropriate mitigation strategies to minimize risks becoming issues. Manage and information to support effective reporting. Design and execute reports to analyze spend, contract pricing, and / or payment data to support sourcing / planning efforts. Monitor relevant procurement metrics for all centrally managed categories and address below target performance.
* 20% Utilize state-of-the-art electronic systems to perform spend analytics, conduct online bidding events, and manage resultant awards to ensure user adoption and supplier performance through integrated contract management software. Research (understand, track, anticipate) and provide benchmark (industry, cost, best practice) information for key commodities.
* 10% Develop, socialize and execute on Facilities and Capital programs spend portfolio strategy.
Experience
Required Qualifications
* Over 10 years Experience in strategic sourcing, supply chain management, procurement or related experience.
Preferred Qualifications
* Min 5 years Recent expertise in one or more of the following categories: Maintenance, Repair and Operations, Furniture, Flooring, Facilities Maintenance, or Capital Projects.
* Min 4 years Experience leading high-performing teams with quantifiable results.
Skills and Abilities
Required Qualifications
* Excellent knowledge of and expertise using proven negotiation methods; and the ability to critically analyze a negotiation.
* Excellent ability to lead and advise cross-organization workgroups and procurement and functional leaders.
* Excellent experience with cost modeling and related financial analyses.
Preferred Qualifications
* Expert knowledge of construction and design contracting best practices.
* Knowledge of relevant laws pertaining to construction contracting in California.
* Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks.
* Very strong knowledge of sourcing policies, strategic souring process and practices and state-of-the-art electronic sourcing systems.
* Excellent organization skills, including meeting facilitation and decision making.
* Excellent verbal communication skills including the ability to present to large groups, executive leadership, and 1:1.
* Excellent written communication skills including the development of presentation materials, white papers, and correspondence.
* Excellent listening, critical thinking and analytical skills.
* Ability to adopt and use common office technologies, including Microsoft Office, Zoom (On-Demand Video Conferencing), and Box (On-line File Sharing).
Education
Required Qualifications
* Bachelor's degree in related area and/or equivalent experience/training.
Preferred Qualifications
* Advanced degree, such as MBA in a related field.
Licenses and Certifications
Preferred Qualifications
* CPSM, PMP, CDT or other relevant professional certification.
Travel Requirements
25%
This position is headquartered at the UC Office of the President in Oakland, California, but the selected candidate may be located at any UC campus. The person hired must reside in the state of California. Remote candidates willing to relocate to California may be considered.
SALARY AND BENEFITS
Job Title
Strategic Sourcing Manager 2
Benefits: For information on the comprehensive benefits package offered by the University visit:
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is January 9, 2024. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
As a condition of employment, you will be required to comply with the University of California , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: or email the Human Resource Department at: .
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