Location
Marietta, GA | United States
Job description
Overview The Executive Assistant role is responsible for providing administrative/clerical support to assist the Executive Vice President and/or Senior Vice President to successfully carry out the duties and responsibilities of the position and to ensure the smooth and efficient management of the executives schedule and professional obligations.
Responsibilities Core Responsibilites and Essential Functions
- Provide Administrative support to Executive and/or Senior Vice President
* Calendar Management, including coordinating meetings, sending out reminders and keeping Executive on schedule and prepared for upcoming meetings and events
* Efficiently manage, organize, plan, schedule, coordinate and maintain information
* Prepare and develop presentations and meeting materials - Coordination, Organization and Multi-Tasking
* Opens, screens and prioritizes all incoming mail, making decision as to which mail should be directed to the Executive and which can be delegated for action to other personnel
* Responsible for Time and Attendance as appropriate for employees in Executive's division
* Schedules conference attendance, travel, hotel and seminar arrangements for the Executive, completing appropriate authorization and expense reports
* Takes minutes as specified by Executive, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentially. Arranges appropriate follow-up actions
* Prepares arrangements for all meetings scheduled by the Executive, including notifying attendees, reserving rooms, requesting refreshments, audio/visual equipment set up and preparing/distributing agendas and supporting documentation
* Other administrative/clerical support duties as needed - Liaison
* Liaison between Executive, CEO, leadership teams, medical staff, board members, visitors and employees in communicating messages, scheduling meetings and disseminating information, while maintaining good public relations in assisting those who contact the Executive's office
* Receives and screens telephone calls from board members, medical staff, employees, visitors and/or walk ins to the Administrative office
* Handles questions/concerns/complaints from patients, families, employees; getting pertinent information and directing to appropriate person for investigation and/or follow through, as well as bringing pertinent information to the attention of the Executive or other appropriate Management Leader
Required for All Jobs
- Performs other duties as assigned
- Complies with all WellStar Health System policies, standards of work, and code of conduct.
Qualifications Required Minimum Education
- High school diploma Required and
- Bachelor's Degree B.S. degree preferred Preferred
Required Minimum Experience
- 3-4 yrs as an executive assistant Required and
- 7 yrs of varied and progressively responsible secretarial experience, preferably in a large company and/or healthcare system Required
Required Minimum Skills
- Advanced computer skills in MicroSoft Word and advanced to intermediate skills in Excel, PowerePoint etc.
- Type 55 wpm, with accuracy.
- Excellent organizational skills.
- Excellent communication skills, both written and verbal.
- Excellent calendar management skills, including complex executive meetings.
- Experience preparing executive schedules, correspondence, presentations, reports etc., including understanding of financial reports and statements. Ability to effectively interface with staff, leaders and physicians.
Required Minimum License(s) and Certification(s)
Additional Licenses and Certifications
We’d like to invite you on a career journey like no other! In return for your contributions, we’ll help you make the most of all life’s moments – on and off the job. Wellstar Total Rewards is designed to provide for your total well-being, including: Your Wellness, Your Pay, Your Future, Your Joy. We think it’s pretty simple – we care for our team members and our team members care for the community.
Make a difference in patients’ lives… and your own! Here, it’s more than healthcare – it’s CareerCare!
Job tags
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