Bookkeeper

Location

Chicago, IL | United States

Job description

The Bookkeeper will work directly under the Director of Finance and will prepare and maintain financial records to track the organization’s assets, liabilities, profit and loss, and other related financial activities.

Position Breakdown:

· Assists with the preparation of the monthly balance sheet, income statement, and cash flow statements.

· Maintains the general ledger.

· Manage the accounts payable process.

· Reconciles all balance sheet accounts monthly.

· Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.

· Assist with filing tax forms with federal, state, and local government agencies.

·Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software.

· Maintains knowledge of generally accepted accounting principles (GAAP).

· Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’s Edge).

· Perform monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 3rd workday of the month.

· Update Giving Councils and Giving Circles Fund Balance Statements (monthly basis).

· Update statements and prepare letters to Donor Advised Fund holders (quarterly basis).

· Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors, maintain vendor files.

· Perform general accounting and other related duties for the organization.

Other Finance & Accounting

· Enter fiscal year operating budget data into Fund EZ.

· Reconcile annual grant disbursements by grantee, amount, and fund with Foundant (GMS).

· Assist with annual external audit and periodic audits.

Other

• Attend and actively participate in required educational programs and departmental and staff meetings
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
• Perform other duties as assigned by supervisor and President/CEO

Work Environment:

• This position operates primarily in an office environment that is accessible.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, video conferencing services, scanners, and filing cabinets.
• Business hours are 9:00am to 5:00pm, Monday – Friday. Ideally, Tuesday – Thursday, but the schedule is flexible.
• Workplace is a smoke and drug-free environment.
• CFW is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. CFW does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. CFW is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.

Qualifications:

• Associates degree in accounting or finance related field required; Bachelors preferred.
• 3 or more years of relevant bookkeeping or accounting experience; ability to calculate, post and manage accounting figures and financial records.
• Solid understanding of basic bookkeeping and accounting terminology, and accounts payable/receivable principles.
• Excellent customer service and communication (writing/editing) skills.
• Meticulous attention to detail, ability to multi-task, and follow-through.
• Strong organization, time management and work prioritization skills.
• Must be discreet with extremely sensitive and confidential information.
• Must be proficient in Microsoft Suite, and skilled in the use of Excel.
• Experience with accounting systems, Fund EZ preferred.
• Ability to work independently and as part of a team.
• Able to accept supervision and direction as required.
• Works effectively with all levels of staff, team player.
• Passion for CFW’s mission; commitment to racial and gender equity.

Compensation:

The compensation is $20.00 per hour, 20-25 hours per week, and would be eligible for time-off benefits on a pro-rated basis.

Application Process:

Interested applicants should email a resume and a cover letter articulating how their skills and experience meet the responsibilities noted above to [email protected].

• Subject line should read: Your Name + Bookkeeper
• No phone calls, please
• CFW seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Paid time off

Experience level:

• 3 years

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Job tags

Salary