Administrative Assistant - Hybrid

Location

Sugar Land, TX | United States

Job description

RIGHTSTONE IS HIRING! We are looking for an Administrative Assistant in a Hybrid setup in Sugar Land, TX 77478. T his role involves managing complex schedules, drafting and sending communications on behalf of executives, organizing meetings, acting as a point of contact for internal and external stakeholders, prioritizing emails, coordinating travel arrangements, and handling budget and expense reporting. The ideal candidate will have proven experience in a similar role, possess exceptional organizational and communication skills, and thrive in a fast-paced environment. APPLY NOW!

Key Responsibilities:

• Manage scheduling/calendar for executive(s).
• Draft, review and send communications on behalf of company executive(s).
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (room reservations).
• Act as the point of contact among executives, employees, clients, and other external partners.
• Prioritize emails and respond when necessary on behalf of executive.
• Coordinate travel arrangements, including Visa applications.
• Budget and expense reporting.
• Maintain various records and documents for company executive(s).
• Organize team communications and plan events, both internal and off-site.
• Office Management – work closely with Facilities; office assignments, onboarding, HSE, IT, office supply orders, Ariba requests.
• Software Knowledge (helpful but not required):
• SAP Ariba
• Teams
• MS
• SharePoint
•  Concur

Work Schedule:

• Remote: Monday & Friday; Onsite: Tuesday - Thursday
• Monday through Friday: 8am-5pm; some flexibility as required i.e. 7am-4pm if there are early meetings.

 RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

J oin OUR team. Be part of our family of contractors and consultants. That is what we sell. Experience our one-on-one recruiting model, our dedicated onboarding and HR team, top of market operations team, and be a part of a company with one the highest retention rates for contractors in the US staffing market.

Job tags

Salary

$36.25 per hour