Towson University
Location
Towson, MD | United States
Job description
Job Summary
Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.
Under general supervision, provide complex administrative support to the Department of Health Sciences in the College of Health Professions. This position requires the development of comprehensive knowledge of tasks involving course administration, database management, faculty contracts, travel reimbursement, basic supply requisitioning, meetings/events organization, as well as the general oversight of multiple priorities in a fast-paced work environment. Employee will acquire basic awareness of admission requirements for all Health Sciences academic programs and work will be accomplished with close participation of the Department chair.
Responsibilities and Duties
Provide excellent customer service including answering phones and responding to program inquiries. Triage students, faculty, and visitor needs within the department, providing basic information based on department programs, college and university policies and procedures. Screen calls for chair and faculty, making appropriate referrals when answers are not available in the department. Handle incoming/outgoing correspondence and draft routine correspondence of a general and non-technical nature to stakeholders. Edit Chair's confidential correspondence as requested.
Organize and maintain files for multiple purposes, including personnel, budget/purchasing reports, and inventory. Develop and maintain Excel spreadsheet databases and produce reports (under supervision). Review and approve travel expense reports. Arrange and coordinate department meetings and events for the department (location, food, parking, RSVPs, etc.). Attend meetings as requested for sign-in support, minute taking, and general trouble shooting. Compile materials for meetings and track meeting follow-up data (i.e. minutes) as needed.
Serve as coordinator in the building and maintaining of semesterly class schedule, including inputting classes into Courseleaf Section Scheduler (CLSS), managing room reservations, and compiling Course Term File info for the Registrar's Office. Pre-enroll students in controlled access classes when needed and execute faculty offload and adjunct teaching contracts, as needed.
Manage Chair's calendar. Serve as key and access coordinator, managing office keys and maintenance needs. Assist with marketing efforts (prepare electronic and hard copy mailing) and serve as department website editor. Order supplies. Hire and supervise student help. Initiate contingent employment contracts. Support department with other administrative duties as needed.
The applicant must proficiently represent the Department and its professional programs to a range of stakeholders including students, parents, faculty, as well as public health and healthcare professionals who support the department's goal of assuring the student's career and academic success.
Qualifications and Skills
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Salary and Benefits
$40,609 annually and full University benefits that include annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. Applicants with TU or USM service may receive salary credit. To learn more about our benefits, click here . TU also offers a variety of great perks and discounts, which can be found here .
If you are motivated, innovative and team-oriented, we would love to hear from you.
For consideration, please submit a cover letter and resume with your online application.
This position will be open for a minimum of 14 days.
The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. Therefore, the University System of Maryland (USM) has strongly encouraged full COVID vaccination and up-to-date booster shots (when eligible) for all faculty, staff, and students at all schools in the USM as both a reasonable and necessary means of protecting our health and safety.
About Towson University
The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).
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