St. Charles Community College
Location
Cottleville, MO | United States
Job description
St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.
We are seeking a Receiving Warehouse Coordinator to work in our Purchasing Department.
POSITION SUMMARY
Responsible for the coordination of the receipt, inspection, storage, and redistribution of materials delivered to the College in accordance with Board Policy and federal, state, and local laws. Maintains and develops transportation carrier and vendor relationships to efficiently coordinate the delivery of major shipments; develops delivery logistics; may supervise receiving staff and on the job training interns; oversees the inspection of all shipments for damages and/or shortages. Regularly engages in the decision-making and project management for major shipments and installations. Files claims, as required by law, for lost or damaged items or shortages.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Coordinates the logistics for prompt receipt, inspection, storage, and redistribution of all shipments with various carriers and end users for materials received through the College's Central Receiving Department and all shipments sent to off campus sites. Oversees the inspection of all shipments for damages and/or shortages and coordinates the filing of claims in accordance with law. Determines if equipment received requires asset tracking and assigns asset number to equipment prior to delivery.
May provide daily supervision of Receiving Warehouse Assistant and on the job-training interns from external agencies. Provides continuous training in safety, logistics, and delivery of equipment and materials.
Provides on-line reconciliation of all purchase orders placed against shipments received. Authorizes the payment of invoices and reconciles all items ordered via Purchase Order. Assists Purchasing & Financial Services departments in the resolution of invoice discrepancies with vendors based on receiving documentation and records.
Maintains inventory of the College's Central Warehouse, monitors all inbound and outbound shipments stored in the Warehouse. Purchases College supplies maintained in warehouse, as needed, and in accordance with Board Policy. Advises faculty and staff on policies related to shipping, receiving, and warehousing.
SUPERVISORY RESPONSIBILITIES
May supervise Receiving Warehouse Assistant and On the Job Training Interns.
MINIMUM EDUCATION and/or EXPERIENCE
An associate degree or equivalent is required with 3 years relevant experience or equivalent combination of education and experience. Experienced in using on-line automated receiving and delivery system (UPS Trackpad or similar); Department of Transportation (DOT) regulations; on-line ERP integrated receiving/payables systems (Colleague or similar). Knowledge of basic maintenance tools, basic vehicle maintenance, MSD Sheets, handling of hazardous materials and freight claims. Knowledge of computer, calculator, MS Office software and related office equipment. Knowledge of forklift trucks, pallet jacks, and various dollies and carts. Able to drive clutch transmission vehicles and equipment.. Supervisory experience is preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
Possess a class E driver's license and good driving record.
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