University of Miami
Location
Hollywood, FL | United States
Job description
Current Employees:
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CORE JOB SUMMARY
The University of Miami is currently seeking a Clinic Assistant to work at Sylvester Cancer Center in Miami. The incumbent performs a variety of clerical duties associated with patient care unit operations. Further, he/she handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.
CORE JOB FUNCTIONS
Assembles, completes, and processes patients’ charts, and keeps patient records accurately identified.
Transcribes doctors’ orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.
Orders unit supplies to maintain inventory of the unit’s equipment stock and supplies.
Assists with receiving, distributing, and sorting supplies brought to the unit.
Obtains laboratory and x-ray reports and notifies doctors of results.
Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.
Greets patients upon arrival and verifies patient information.
Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.
Documents all equipment issues and reports to appropriate managing staff.
Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.
Receives telephone calls and responds to inquiries from visitors.
Reports unusual incidents in a timely manner to appropriate supervisory personnel.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Experience:
Minimum 6 months of relevant experience
DEPARTMENT ADDENDUM
Department Specific Functions
Coordinate & Schedule external testing and Specialist Referrals (Obtain authorizations as needed)
Review Disposition & Check Out Notes (Orders Placed, Patient Scheduled)
HIM scanning
Confirm NP appointments
Fax/Release Consult Reports to Referring MDs post-visit
Works with nursing team to obtain records needed while patient is in clinic
Memorial Regional
Consults Admissions Post Discharge
Coordinate Peer to Peers
Upload CD Images & Maintain Logs
Satellite Referral Log
No Show Log
Fax/Release Consult Reports to Referring MDs post-visit
Back up Admin Assistant
Fax/Email Appointment Escalations – facilitate and coordinate In-Basket – review and manage for patient scheduling related matters Daily scrub of provider schedule for accurate scheduling Manage wait list Letters: Jury duty, work/school excuses, etc.
The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here ( for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
h81
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
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