Administrative Assistant

Location

Fairfax, VA | United States

Job description

Job Title: Administrative Assistant

Job Summary:

Join FedWriters in supporting the U.S. Department of Health and Human Service's Office of Inspector General, Office of Management and Policy, where you'll facilitate critical onboarding/offboarding procedures, document routing, and meeting coordination. Working for HHS OIG offers the dynamic opportunity to contribute to ensuring the integrity and effectiveness of health and human services programs, safeguarding public health and welfare.

Responsibilities Include:

• Preparing packages for the purposes of onboarding new employees and employee departures
• Supporting the processes of routing forms to the appropriate leadership, making sure forms have the right signatures and are being routed to the right places
• Coordinating meetings, including Microsoft Teams, working with staff to solicit and finalize an agenda, distributing materials for the meeting, and uploading Teams attendance reports for attendance tracking
• Assisting in budgetary matters such as travel, tracking expenditures, supplies review and ordering
• Providing administrative support to prepare and disseminate communications, including agency-wide email communications support
• Assisting in the coordination of work planning activities, such as providing administrative support to groups, coordinating with staff to keep work tracking and report proposal queues up to date, etc.
• Managing, editing, and updating SharePoint site content in coordination with staff
• Supporting the tracking of Continuing Professional Education (CPE) training activities and credits for staff

Required Qualifications and Skills:

• Familiarity with Federal Travel Regulations and the federal travel system Concur
• Associate's degree
• 5+ years of experience in corporate or federal government agency environment, providing administrative support
• Proven working experience as an administrative assistant
• Experience with Microsoft Word, PowerPoint, Outlook, Excel, and Access
• Experience with the Office 365 platform
• Experience with Skype for Broadcast
• Experience with timekeeping and federal timekeeping regulations
• Experience working with SharePoint
• Excellent oral and written communication skills
• Excellent customer service skills
• Ability to work in fast-paced environment that shift priorities quickly
• Attention to grammar, syntax, spelling, and punctuation
• Excellent attention to detail and the ability to apply that to complex document-routing processes
• Experience in using electronic document tracking systems or other complex databases

Work Setting and Environment:

• Monday - Friday, normal working hours
• Work is to be performed remotely

How FedWriters Will Compensate and Appreciate You:

FedWriters offers team members the opportunity to gain a lasting impression in this fast-growing small business.

FedWriters provides a competitive package of salary and benefits, including medical, dental, and vision coverage; a matching 401(k) program; generous Paid Time Off (PTO); STD; LTD; life insurance; and more!

FedWriters abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

FedWriters is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race; ethnicity; religion; gender; age; national origin; marital status; sexual orientation; gender identity; family responsibilities; matriculation; physical or mental disabilities; political affiliation; genetic information; status as a protected veteran; or any other characteristic protected by federal, state, or local law. If you are interested in applying for employment with FedWriters and need special assistance or an accommodation to apply for the position, please call (703) 872-7848. Determination on requests for reasonable accommodation are made on a case-by-case basis. FedWriters is a federal contractor seeking veteran referrals.

Job tags

Salary