Location
Gaithersburg, MD | United States
Job description
About Learning Without Tears (LWT): We are a mission driven, family-owned company striving to provide the best education products, professional learning, and digital resources for educators, occupational therapists, and children. Innovation and collaboration fuel us every day. We live our passion of helping children learn and grow.
Join our mission-driven, dynamic team as we embrace change, excellence, creativity, and simplicity to make a difference in educators' and children's lives. LWT believes in diversity, equity & inclusion, and strives to create a culture of community, belonging, and gratitude. Our employees bring a variety of experiences and perspectives that fuel our passion and innovation and drive our mission.
The Accounts Payable Administrator is responsible for timely and accurate accounts payable (A/P) processing and payments of invoices, including wire transactions and tax payments, and providing quality customer service in resolving A/P inquiries for both external vendors and internal groups.
What You'll Be Doing:
- Record, process and verify vendor invoices, purchase orders, and payment requests for accuracy, completeness, and compliance with company policies and procedures.
- Process a high volume of invoices accurately and in a timely manner while adhering to payment terms.
- Communicate with vendors to resolve discrepancies, clarify invoice details, and address payment-related inquiries.
- Perform three-way matching of invoices, purchase orders, and receiving documents to ensure consistency and accuracy in payments.
- Maintain vendor records, including contact information, payment terms, electronic banking information and tax documentation.
- Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
- Assist in month-end closing activities related to accounts payable, ensuring accurate and timely financial reporting.
- Process income tax payments, including vouchers, in accordance with the accounting firm's instructions and coordinate with Controller.
- Process monthly commission payments to Independent Representatives (IRs) once Sales has approved them. Position will need to follow up with Sales to ensure we meet the monthly deadline.
- Collaborate with cross-functional teams, including procurement and finance, to streamline processes and improve efficiency.
- Prepare annual 1099 Forms ensuring deadline is met.
- Prepare any PBCs for the income tax return.
- Generate regular reports and provide insights into accounts payable performance and vendor payment trends.
- Manage the Accounts Payable inbox/ mailbox and ensure the timely processing of all invoices in compliance with Company policies and procedures.
- Timely process payments to vendors via paper checks and credit card payment ensuring there are no late payments.
- Set up new vendors in the system according to guidelines, including ensuring all appropriate forms (W-9) are received timely, reviewed for accuracy, and retained.
- Stay updated on industry best practices, regulations, and trends in manufacturing and logistics finance.
Your Experience & Qualifications:
- B.S.in Accounting/Finance or equivalent work experience.
- 4+ years of experience in accounts payable roles, with NetSuite or similar accounting ERP system preferred.
- Strong understanding of accounts payable principles, practices, and regulations.
- Excellent attention to detail and accuracy, with the ability to manage a high volume of invoices.
- Effective communication skills, both written and verbal, for interactions with vendors and internal stakeholders.
- Analytical mindset with the ability to identify discrepancies and resolve issues promptly.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Proficiency in Microsoft Excel and other office productivity software.
- Experience with process improvement initiatives and automation of accounts payable workflows is a plus.
Why Learning Without Tears:
Check out even more reasons why Learning Without Tears is a great place to work.
- Competitive benefits including medical, prescription, dental, vision, short and long-term disability, life insurance, paid family leave, pet insurance, standing desks, flexible scheduling, and more!
- Fun happens with company picnics, health and wellness fairs, Turkey Fry, Yankee swap, pizza and happy hour Fridays, milestone and birthday celebrations, and other surprises!
Apply now at
Learning Without Tears is an Equal Opportunity and Affirmative Action Employer.
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