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Location

Corte Madera, CA | United States

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Job description

Title:                                HR and Payroll Assistant

Reports To :                 HR Director

Classification :           Non-exempt, Part Time (18 hrs week)

Status :                         Regular full year

Pay :                              $30-32 HR/DOE

About Marin Country Day School:

MCDS is an independent, K-8, co-educational day school enrolling approximately 600 students from across the Bay area, primarily from San Francisco and Marin.

Our mission at MCDS is to create an inclusive community of learning that inspires curiosity, empathy, and action.

We actively seek diversity in our administration, faculty, and student body. As a school, we affirm that human diversity includes but is not limited to age, family structure, gender, gender identity and expression, race, ethnicity, national origin, religion, sexual orientation, socioeconomic class, physical ability, and learning style. As our Statement of Community and Inclusion indicates, “Ours is a community that would be uncomfortable without diversity and, therefore, has been intentional about creating and nurturing a diverse group of adults and children who share the core values of respect, responsibility, and compassion.”  

At MCDS, every employee is integral to creating a learning community. All seek to improve as practitioners, learners, and team members, and we support our outstanding faculty and professional staff through our strong professional development program.  

Position Description:

The HR and Payroll Assistant works in conjunction with both the HR Director and Controller to assist with various HR administrative and payroll functions. 

Principle Responsibilities:

HR and Payroll:

• Gather, coordinate and enter bi-weekly payroll records including; accrual and time off, after school programs, tax and garnishment, deductions, on and offboards, tutoring, substitutes and requests for pay
• Update employee pay, status changes in Payroll and HRIS system
• Assist with creating effective tracking and organizational processes for payroll processing.
• Assist with payroll processing as a backup when needed.
• Schedule, coordinate and track required training for new hires and re-training for current employees, file applicable training documents in employee files.
• Organize applications for open positions, create shared folders for Supervisors, track applicant status.
• Assist with pre-hire and new-hire onboarding process; track process, coordinate paperwork, obtain signatures and complete onboard packet, upload and create profile.
• Create employee personnel, payroll and benefit files in PRG, EASE and GOOGLE drive.
• Assist with tracking and organizing new agreements and stipends, update appropriate payroll files, file final documents in employee files.
• Track benefit enrollment, updates and changes; assist with updates in EASE and PRG
• Audit monthly carrier bills against enrollment status in EASE and PRG; note differences, work in conjunction with HR Director to assess any discrepancies and rectify with employee, broker and/or Controller.
• Partner with the HR Director to track and enter annual open enrollment changes.
• Assist with distribution, reporting, filing and producing of annual notices and Medicare Part D, SAR’s and 5500, 1094 & 1095C, CMS/Medicare, EEO-1, WC audit.

General:

• As a member of the school community, attend and participate in school meetings during the year.
• Participates with other school personnel in collaborative efforts; additional projects or responsibilities as assigned.
• Understand and promote the school’s mission of curiosity, empathy, and action, and participate in creating a welcoming culture for all members of the MCDS community.

Qualifications:

• BA degree in business or similar; or equivalent combination of education and experience
• Knowledge of and experience with payroll and general HR practices
• Strong hands-on experience with excel, word, google suite and the ability to create various documents, share and merge between systems and track detailed information
• Highly organized with the ability to multitask in a busy environment
• Excellent interpersonal and communication skills, both oral and written
• Detail-oriented, flexible, with the initiative and ability to work independently.

Opportunity:

• Ability to enhance or gain valuable HR knowledge and skills to advance in the HR profession.

Perks of working at MCDS:

MCDS is set back in the beautiful hills of Marin County, with a gorgeous view of the San Francisco Bay.  We are surrounded by all sorts of wildlife varying from swans on the grass field to frogs jumping from one succulent to another. Our staff enjoy year-round gardens that produce amazing vegetables. We are fortunate enough to enjoy these vegetables throughout the academic school year through the farm to table meals our Chefs and kitchen prepare daily for all students and staff.

The setting and meals are just a few of the amazing parts of Marin Country Day School. The inclusion, warmth and passion exuded from faculty, staff, families and the children are unique to Marin Country Day School and it makes this a very special place to work.

This position is part-time approximately 18 hours per week. Position requires on-site presence.

MCDS is an equal opportunity employer and promotes the principles and practices of diversity throughout the school community.

Please send resume and cover letter to: [email protected]

About Marin Country Day School

Marin Country Day School is an independent K-8 coed day school enrolling 590 students at a 35-acre campus in Corte Madera, California. Our school's mission, underscored by our core values of respect, responsibility and compassion, asks children to become skilled learners and ethical human beings, motivated to make a difference in the world. Founded in 1956 by an adventurous group of parents and educators who believed that learning is a joyous and lifelong process, MCDS provides a distinguished education based on distinctive values, aspirations and practices. Students at MCDS enjoy the benefits of innovative teaching, enhanced understanding of how children learn, tools for clear and creative expression and an increasingly diverse student body. Our rich and well-considered core curriculum includes a rigorous grounding in traditional academic disciplines: English, Spanish, mathematics, science and social studies. Art, athletics, drama, music and outdoor education are integral parts of the program. In addition, Aikido/Energy Time, developmental physical education and age-appropriate curricula covering nutrition, human sexuality and substance abuse promote health and wellness. ... We strive as well to prepare our students to participate thoughtfully and meaningfully in the changing world of the 21st century, and to give them flexible skill sets that will serve them in a world that is more competitive and technologically integrated. Woven into the program are initiatives promoting ecoliteracy, global awareness and engagement and facility in the use of technology. Ongoing review of the core program assures that the curriculum is dynamic, incorporates current pedagogy and best practices, and is well-aligned through the nine grade levels.

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Job tags

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Salary

$30 - $32 per hour