Project and Facilities Service Manager

Location

Canton, MI | United States

Job description

Notice of Employment Opportunity

The following job posting will remain open until March 27, 2024.

Project & Facilities Services Manager

2024 Salary Range: $102,621 to $133,410

Please note: The job description will be reviewed by the Merit Commission during the next meeting scheduled for March 18, 2024.

Canton Township is a reciprocal unit as defined in the Reciprocal Retirement Act, Act 88 of 1961.

• See attached job description and hiring process for minimum qualifications, hiring criteria and timeline.
• This is an external posting open to all applicants.
• Must meet the minimum requirements of the position.
• Applications not completed in their entirety will not be considered.
• Paper applications are available in the Human Resources Department.
• Only those applications that are received in the Human Resources Division prior to the posted deadline will be considered.

The Charter Township of Canton provides equal employment opportunities (EEO) and is committed to a workplace free of discrimination and harassment based on race, color, religion, age, gender, sex, pregnancy, national origin, disability, height, weight, gender identity, marital status, military status, sexual orientation, veteran status, genetic information, or any other characteristic protected by law.

Canton Township takes great pride in the diversity of our community and promotes diversity in the workforce.

Draft Job Description* and Hiring Process Attached

Date Posted: February 29, 2024

* Job Description pending final approval by Merit Commission

JOB DESCRIPTION*

PROJECT AND FACILITIES SERVICE MANAGER

EXEMPT

DESCRIPTION OF DUTIES:

This is a professional position which serves as the project manager for capital improvement projects and also serves as division manager over facilities services and facilities management. An employee in this position will also be responsible for managing, mentoring and developing employees in the Facility Services Division of the Municipal Services Department.

While work is performed under the general direction of the Municipal Services Director, the employee in this classification works independently in the field and is responsible for planning, organizing, supervising, and administering projects in accordance with Township policies and procedures while making decisions requiring technical discretion and judgment. Work is subject to general review for results accomplished. This employee must be self-directed to maintain and meet the high-quality program, maintenance and service standards of the Township. The employee must be innovative in meeting goals, objectives and environmental initiatives while working within existing strategies and budgets.

EXAMPLES OF WORK : (Note: These examples are intended merely as illustrations of the various types of work performed).

• Serves as the department lead for execution of the five-year Capital Improvement Program.
• Serves as the lead for all projects related to facilities improvement and maintenance.
• Responsible for providing the Municipal Services Director with continuous updates and reports on all projects, including but not limited to: Capital Improvement Project work status reports, budget overages, project delays and facility maintenance related preventative maintenance, malfunctions and repairs that may be deemed operationally important.
• Monitors activity and enforces policies and procedures to meet MIOSHA compliance.
• Prepares reports and maintains records related to operations and maintenance of Township Facilities and capital improvement projects.
• Assigns and supervises work of employees assigned t o the Facilities Services Division.
• Participates in the selection and the evaluation of subordinates as assigned.
• Develops proposals for operational policies, procedures and training and implements approved programs in a timely manner.
• Assesses existing operations and assists with the development of new standards, services and facilities to ensure best practices are met when feasible.
• Evaluates, selects, implements and maintains Building Management Software as needed.
• Initiates and facilitates individual annual review and planning meetings with supervisory staff.
• Prepares meeting summary reports to highlight accomplishments achieved in prior period, outlines objectives for next period and requests resources and/or support needed to achieve the agreed-upon objectives.
• Attends Staff, Board and other meetings as required.
• Communicates and demonstrates activities and programs through oral presentation and written form to Township Board, Township personnel and the public.
• Prepares annual budgets for the Facility Services Division.
• Develops strategies to encourage best practices to meet established goals and directives.
• Serves as Township liaison to regulatory bodies such as the Environmental Protection Agency (EPA) and Environment, Great Lakes and Energy (EGLE).
• Serves as Township lead on recommending and implementing energy efficiency measures throughout Township Buildings.
• Incorporates environmentally friendly and sustainable policies and practices into projects and services to reduce environmental impacts when opportunities and funding exist.
• Tracks and provides regular reports on effectiveness of environmental efficiency measures.
• Works with other departments and divisions to ensure capital and maintenance budgets are appropriate to meet the needs/ expectations.
• Recommends sound policies, procedures, rules and regulations to govern the Facilities Services Division including risk management practices.
• Establishes a culture of safety by ensuring maintenance employees are properly trained and ensuring the Facilities Services Division responds to all identified facility hazards in a time sensitive manner.
• Achieves positive public relations that are demonstrated through courteous, motivated and well-trained Facilities Maintenance staff members.
• On call 24/7 for all emergencies that involve life safety equipment and facility infrastructure
• Responsible for ensuring critical equipment is operating at optimal performance such as generators, ATS, UPS systems, etc.
• Leads pre-construction and design meetings with architects, construction management groups, and Township stakeholders.
• Reads and interprets construction blueprints.
• Interviews architects, engineers, consultants, and contractors to determine successful bidders.
• Estimates project cost to establish preliminary budgets for funding project approval, including soft costs and hard costs.
• Facilitates and conducts regularly recurring Owner/Architect/Contractor (OAC) meetings throughout the duration of the projects as needed.
• Ensures that all construction is done in accordance with current building, electrical, and mechanical codes, ADA codes, and all applicable local, state, and federal regulations.
• Performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS - KNOWLEDGE, SKILLS AND ABILITIES:

• Graduation from a college or university with a bachelor's degree in Project Management, Operations Management, Park Administration, or related field; or any equivalent combination of experience and training which provides the required knowledge, abilities and skills.
• Project Management Professional (PMP) Certification preferred.
• Three to five years of related and verifiable professional experience required.
• Must possess a current, valid Michigan Driver's License with a driving history that does not create liability concerns; which includes, but is not limited to, convictions for reckless driving, careless driving, suspended license, or convictions involving drinking and impaired driving.
• Demonstrated interest and understanding of environmental issues including but not limited to renewable energy sources.
• Ability to plan, schedule and execute completion of complex projects to meet the organization goals/objective and to keep the project on schedule and under budget.
• Ability to read and interpret plans, specifications, and blueprints and to compare them with work in progress.
• Ability to work with architects, contractors, craftsmen, and the public and ability to maintain satisfactory relationships on inspectional and regulatory matters by treating others with tact and courtesy.
• Ability to identify project uncertainties and reduce project liability and exposure from both a financial and performance perspective to help mitigate cost overruns and delayed schedules.
• Ability to climb ladders and work in adverse conditions including standing for long periods of times, working in adverse weather conditions, confined areas, poor lighting, working in areas that may not have access to plumbing or heating and working on uneven and unfamiliar terrain.
• Demonstrated self-starter with excellent communication and marketing skills.
• Ability and willingness to be available to the public and work a flexible schedule as needed.
• Ability to respond to emergency situations as needed.
• Ability to convey technical information related to complex projects, including but not limited to: the ability to analyze problems, present facts, and make recommendations effectively in oral and written form.
• Ability to establish and maintain effective working relationships with Township Officials, supervisors, and other employees.
• Ability to plan, organize, direct and review the work of employees and contractors engaged in a variety of maintenance and contracted activities.
• Ability to deal effectively with the public in a courteous and tactful manner.
• Considerable knowledge of the materials, methods and techniques commonly used in facilities administration.

PHYSICAL DEMANDS:

Reasonable Accommodations : Canton Township provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the ADA Coordinator at (734) 394-5260. We encourage all interested qualified applicants to apply for open positions. Request for accommodations will be reviewed on a case-by-case basis.

Physical Demands:

• Stand- Frequently
• Walk- Frequently
• Sit- Occasionally
• Use of Hands/Fingers- Frequently
• Reach- Occasionally
• Climb- Occasionally
• Crawl- Rarely
• Squat or Kneel- Occasionally
• Bend- Frequently

Lift/Carry:

• Less than 10 lbs- Occasionally
• 10 - 29 lbs- Occasionally
• 30 - 59 lbs- Occasionally
• 60 - 100 lbs- Rarely

Push/Pull:

• Less than 10 lbs- Occasionally
• 10 - 29 lbs- Occasionally
• 30 - 59 lbs- Occasionally
• 60 - 100 lbs- Rarely

REPORTS TO : Municipal Services Director

*Job Description 5.17.2021, Updated February 2024 pending final approval by Merit Commission

HIRING PROCESS -PROJECT & FACILITIES SERVICES MANAGER

Employment Application: Thursday, February 29 through Wednesday, March 27, 2024

1. Submit a Canton Township Employment Application Form (online or paper), completed in its entirety prior to posted deadline date.
2. Online applications must be completed and submitted electronically before 11:59 p.m. on deadline date.
3. Applications not completed in their entirety will not be considered.
4. Paper applications must be received in the Canton Township Human Resources Division by 4:30 p.m. on the posted deadline date. Applicants choosing to submit a paper application need to be conscious of postal delivery times. Paper applications are available in the Human Resources Department.
5. Faxed or emailed paper applications will not be accepted.
6. Late and incomplete applications will not be accepted.
7. All communication will be via email. Applicants must provide a valid email address on the application. Please add [email protected] to your safe sender list.

Selection Questionnaire: Thursday, March 28 through Wednesday, April 10, 2024

1. Applications will be screened for qualified candidates and candidates selected to move on in the hiring process will be emailed a selection questionnaire no later than Thursday, March 28, 2024.
2. The completed questionnaire must be returned to Human Resources by the posted deadline date to be considered. The deadline to submit the completed selection questionnaire is 4:30 p.m. on Wednesday, April 10, 2024 to be considered for this job posting. Emailed or faxed questionnaires will not be accepted.
3. Applicants who do not receive a questionnaire will receive email notification they are no longer being considered.
4. Applicants who do not receive an email communication on the status of their employment application on Thursday, March 28, 2024 need to contact Human Resources at 734-394-5251 to verify the status of their application.

Application and Selection Questionnaire Screening Process: Friday, April 12, 2024

Employment applications, job question responses, resumes, and selection questionnaires will be screened to determine which candidates will be interviewed. The preferred candidates will meet the following criteria:

1. This will be a competitive process. A limited number of candidates will be selected for the interview based on their relevant work experience, education and training as compared to the other candidates in the application pool.
2. Demonstrated ability to meet the minimum requirements of the job description as determined by responses to the initial job questions, employment application, and selection questionnaire. Candidates must meet the minimum requirements of the position as posted on the job description to be considered.
3. Application prepared representing the quality of desired professional work (spelling, grammar, and presentation are essential).
4. Must possess a current, valid Driver's License with a driving history that does not create liability concerns; which includes, but is not limited to, convictions for reckless driving, careless driving, suspended license, or convictions involving drinking and impaired driving. Candidate selected for this position will undergo a driving history check.

Oral Board Interviews - On or after Monday, April 22 , 2024

1. Oral Interviews will be scheduled on or after April 22, 2024.
2. Candidates selected for the Oral Interview will be notified via e-mail no later than April 12, 2024.
3. The Oral Interview will include extensive questions that may explore sensitive or confidential aspects of their personal lives.
4. Applicants who are not selected to interview will be notified in writing via e-mail no later than April 12, 2024.
5. Please check your Spam Folder if you do not receive notification by the following morning.

Eligibility List

1. All applications received during this posting will be considered during the formation of an eligibility list created for this job posting.

Contingent Job Offers

1. All offers of employment are contingent on the results of reference checks, thorough background investigation, driving record verification, working history verification, social media check, physical examination / drug screen and satisfactory completion of a six-month probationary period.

Application Status

1. All candidates will be notified via email of the final disposition of their employment application.

Job tags

Salary

$102.62k - $133.41k