Yale University
Location
New Haven, CT | United States
Job description
1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned.
Required Skill/ability 1: Outstanding customer service, organizational, and oral and written communication skills. Ability to work successfully in a fast-paced and changing environment. Ability to partner and work collaboratively across University and Gallery departments and between cultural properties institutions to support teaching, research, and exhibition missions.
Required Skill/ability 2: Superior interpersonal skills. Ability to manage and work effectively with a team of diverse permanent staff, temporary project staff, contractors, and University officials.
Required Skill/ability 3: Strong leadership and team-building skills with a positive, can-do attitude that supports the mission and goals of the Gallery. Proven ability to manage multiple large and small projects at once. Ability to manage multiple facilities.
Required Skill/ability 4: Strong analytical and problem-solving skills. Ability to respond to emergencies 24/7, make rapid and appropriate judgments and take a leadership role in emergency crisis situations.
Required Skill/ability 5: Strong computer skills coupled with the knowledge of Microsoft Project, Outlook, SharePoint and other database and computer-aided drafting (CAD) software.
Preferred Education: Extensive facilities, contract, project management experience. Knowledge of building management systems and facility/event service operations. Knowledge of building electrical, mechanical, climate monitoring systems and experience in construction planning. Experience working in a university or museum environment with an emphasis on client services and stewardship of valuable collections.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Manager 4
University Job Title: Director of Facilities
Preferred Education, Experience and Skills: Extensive facilities, contract, project management experience. Knowledge of building management systems and facility/event service operations. Knowledge of building electrical, mechanical, climate monitoring systems and experience in construction planning. Experience working in a university or museum environment with an emphasis on client services and stewardship of valuable collections.
Bachelor's Degree in related field and six years of related experience or an equivalent combination of education and experience.
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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