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Personnel/Fiscal Systems Specialist


New Haven Unified School District


Location

Union City, CA | United States


Job description

PRIMARY FUNCTION

Maintain the personnel position control system as it integrates with the budget and payroll system

Maintain a coordinated relationship with payroll and personnel through the Personnel Coordinator and Business Manager.

ORGANIZATIONAL RELATIONSHIPS

Directly responsible to the Chief Personnel Officer.

ESSENTIAL JOB FUNCTIONS

Responsible for the technical and daily management and operation of the district’s position control system as it operates in conjunction with Personnel and the budget and payroll system.

Responsible for working with the technology department, or County office or the lead system administrator’s, with updates, releases and modifications to the position control system.

Responsible for training of personnel staff and site administrators and managers as applicable in operating and generating reports from the position control system.

Responsible for analyzing data, checking for accuracy, and making necessary adjustments.

Responsible for developing reports to extract data from the position control system to ensure accuracy of data input and maintenance.

Responsible for creation and maintenance of all essential master tables, salary schedules, and work calendars for the position control system.

Works closely with business department in the utilization of personnel and financial software.

Responsible for accurate maintenance in the position control system of authorized changes in positions, in hours/FTE, and account codes.

Responsible for accurate application of account code structure in position control system.

Responsible for position attachment, posting of additional earnings, health and welfare calculations and generating Personnel Action Forms (PAF) as needed for new and existing assignments.

Responsible for periodic analytics and producing summary reports for District-wide positions in conjunction with the Adopted Budget and Interim Reports.

Generates reports related to Personnel and position control.

Provides and maintains information for personnel records regarding hires, transfers, terminations and status changes.

Sets up the authorized positions and establishes the job codes for those positions.

Perform complex analytical and technical tasks involving the position control system for Budget Development and the preparation of the annual District budgets.

Works closely with the Business and Payroll Departments to ensure accuracy of position control records and salary projections.

Acts as liaison with Personnel, Business and Payroll to provide increased understanding of budget, position control and payroll issues.

Perform complex analytical and technical calculations involving program budget control and analysis and for the preparation of the annual District budgets.

Develop spreadsheets used for projections and analysis and in the preparation of various financial reports.

Performs other job duties as assigned.

EXPERIENCE

Increasingly responsible experience in performing highly complex clerical and technical functions

Experience in application of software programs in word processing and spreadsheets

Position Control and/or Payroll experience desirable

KNOWLEDGE/SKILLS

Knowledge of:

Correct English usage, composition, grammar, spelling and vocabulary

Oral and written communication skills

Record-keeping and record-checking techniques

Principles of staff and public relations

Operation of a computer terminal and data entry techniques

Principles, practices and techniques of public agency human resources including recruitment, selection and equal employment opportunity

Ability to:

Initiate and check records with accuracy and speed

Read, interpret and apply technical instructions for computer system operations

Understand and apply principles, techniques and procedures required for effective job performance

Operate a computer terminal to enter data, maintain records, and generate reports

Communicate effectively both orally and in writing

Use ten-key calculator

Make mathematical calculations involving basic math applications and computation of percentages and averages

Gather and analyze data and prepare reports

Make sound, independent decisions with established policy and procedural guidelines

Perform detailed office support work and making mathematic calculations with speed and accuracy

Maintain accurate confidential personnel records

Establish and maintain cooperative working relationships with those contacted in the course of the work

Management Salary Range 18/1-5

225 day work year


Job tags

Interim role


Salary

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