University of California San Diego
Location
La Jolla, CA | United States
Job description
UCSD Layoff from Career Appointment : Apply by 9/28/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 10/10/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under direction of the Chief Operating Officer (COO), responsible for the leadership, oversight, and management of the Department of Chemistry/Biochemistry's Sponsored Projects unit which manages approximately $22 million in extramural funds, new PI startup funds, and UC Foundational funding sources ($1.2M), and submits over $100 million in proposals annually. Sponsored project funding encompasses more than 30 funding agencies and multi-PI, multi-site research projects with multiple year project periods (typically 1-5 years). Responsible for the development, continued surveillance, and long-range planning of methods, systems, resource organization, and materials required to ensure fiscal control and Department objectives. Responsible for policy and procedure development, review, analysis and implementation. Supervises a staff of 9 (7 directly and 2 indirectly) Research Administrators, Financial Analysts, and a Fiscal Assistant working on grants or contracts according to established policies and management guidance. Supervisory responsibilities include: hiring, direct supervision, training and development, advising, evaluating, and performance management.
Work with the Fiscal Manger and COO in developing short-term and long-range goals for the Department. Maintain relationships with all financial analysts and administrators who support departmental faculty. Serve as a liaison as necessary with the Office of Contracts & Grants Administration (OCGA), Office of Post Award Financial Services (OPAFS), funding agencies and UC San Diego Foundation. Responsible for all faculty-controlled funding beyond extramural funds, including startup, gift and foundation as well as corporate service agreements. All of the above is performed in a very dynamic environment, which often presents new activities for the campus and requires policy and procedure development, review, analysis and implementation.
Graduation from college with a major in business administration or related field, or an equivalent combination of education and experience.
Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements. Experienced with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
Excellent computer skills using relational database, spreadsheets, word processing, web applications and e-mail software; willingness and ability to update knowledge a needed.
Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Ability to perform highly complex financial analysis and customized reporting. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Thorough knowledge of policy and its interpretations. Requires thorough knowledge in OMB circulars such as Uniform Guidance (UG), A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
Ability to manage high volume and complex transactions. Demonstrated experience in monitoring production and quality of work performed by staff, to assess staff capabilities and workloads, and redistribute as needed.
Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high-volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
Demonstrated management and supervisory experience with good leadership, organization, training, decision maki
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
Connections working at University of California San DiegoJob tags
Salary
