Grant Coordinator

Location

Oakland, CA | United States

Job description

API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx, and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate direct services to the most marginalized segments of our community including low-income women, seniors, immigrants, and youth. With offices in Oakland and San Francisco, our work is focused in the areas of Gender-based Violence, Immigration and Immigrant Rights, Disability Rights, Senior Law and Elder Abuse, Anti-Human Trafficking, Youth Violence Prevention, Anti API Hate Violence, the preservation of affordable housing and small businesses, and other social justice issues. 

Position Overview 

Reporting to the Administrative Director , the Grant Coordinator at API Legal Outreach holds a critical position primarily focused on coordinating non-profit government grants. This role encompasses managing grant compliance, overseeing grant reporting, facilitating grant implementation, and steering the organization's grant-related operations towards achieving its social justice mission. The ideal candidate should possess a strong background in grant administration, compliance, and management, along with a deep commitment to social justice principles. The role demands effective engagement with multiple stakeholders, representing the organization in various forums, and actively participating in administrative tasks and fundraising initiatives. 

Please email a cover letter and resume with three professional references. In the subject line, please write Grant Coordinator. In your cover letter, please address the following questions: What about our mission inspires you? Why do you want to work for APILO? How can your experience contribute to achieving the duties of the position and the mission of APILO?

Key Responsibilities: 

Grant Reporting and Coordination (35%): 

• Coordinate the drafting and submission of all reports and other data required by funders, including public entities and charitable foundations. 

Database Development and Maintenance (15%): 

• Assist with the development, design, and maintenance of databases for service reporting, billing/invoice preparation, and donor solicitation. 

Data Analysis and Grant Integration (15%): 

• Analyze service data and grant deliverables. 
• Coordinate with APILO departments for integration of grant activities into systems and programs to ensure grant agreement fulfillment and accurate billing/invoice preparation. 

Stakeholder Relations (10%):

• Represent APILO and maintain positive relations with existing funders, sponsors, public officials, and volunteers. 

Fundraising Assistance (10%): 

• Assist with fundraising work including grant applications, donation solicitation, and events. Miscellaneous Of ice Duties (5%): 
• Perform other office-related duties as necessary. 

Training and Supervision (10%): 

• Train and supervise the Grants Management Associate to assist in the above duties. Minimum Qualifications: 

Minimum Qualifications

• Data management and analytical skills 
• Written and oral communication skills 
• Demonstrated commitment to social justice through work for disadvantaged communities of color
• Highly motivated, detail-oriented self-starter able to work independently and as part of a team 
• Proficiency with PC and database systems (Word, Excel, Abacus, and/or Salesforce)
• Demonstrated ability to work well under pressure, to prioritize responsibilities, and to meet deadlines 
• Ability to work well in a team-oriented, multicultural work environment 
• BA/BS degree 
• Ability to speak an API language or Spanish is a plus 

Preferred Qualifications: 

• Five+ years of grant reporting and integration experience, supervisorial experience; database development and analysis, and non-profit services experience. 
• Experience with stakeholder relations and fundraising. 
• Experience with Abacus and/or Salesforce, Word, Excel. 

To Apply: 

Please click on the links below to apply and send your cover letter and resume with three professional references. In the subject line, please write Grant Management Coordinator . In your cover letter, please address the following question: What about our mission inspires you? 

Asian Pacific Islander Legal Outreach is an equal opportunity employer, committed to affirmative action. We strongly encourage applications from women, people of color, LGBTQ+ individuals, immigrants, and individuals with arrest or conviction records.

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