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Location

Alameda, CA | United States

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Job description

JOB DESCRIPTION DETAILS:

This management role within the Strategic Sourcing and Procurement Team (SS&P) is directly responsible for providing strategic leadership, operational oversight, and administrative HR management for direct reports within the Procurement System function of the SS&P department. Objective of this functional group is to serve the organization (internal business partners) with a smooth process for obtaining goods and services for Indirect Spend by managing and enhancing current systems and identifying and deploying additional systems or functionalities within the Procure-to-Pay (PTP) landscape. This includes managing systems to maintain business operational processes and process improvements with intent to harmonize, streamline and optimize across SS&P functions. The Procurement Systems function also works collaboratively with other departments (Receiving, Accounts Payable, Finance, etc.) as needed for cross-functional process improvements.
Strategic focus encompasses creation of Procurement Systems roadmap in conjunction with SS&P team, user community, SAP team, and Digital Transformation team. Current primary systems include SAP ARIBA GB (Guided Buying) for requisitioning and approval workflow, SAP S4 HANA and ARIBA SLP for Vendor Master data, various reporting tools, and Concur for Travel & Expense (T&E).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support the Director of Procurement within SS&P to establish clear vision, objectives & project plans for Procurement Systems and related integrations.
• Collaborate and help lead strategic thinking to identify and drive SS&P system and business process innovation and automation opportunities.
• Management and Administrator role for SAP ARIBA GB (Guided Buying) and SAP ARIBA SLP (Supplier Lifecycle tool).
• Works with ARIBA SAP team and Digital Transformation & Information Technology teams to ensure system availability and functionality. Set strategy to drive fix and enhancement prioritization and accountability.
• Leads identification and implementation of future Procurement & Sourcing tools.
• Represents Procurement Systems (or assigns to appropriate team member) on cross functional systems implementations that require integration to SAP, ARIBA, or any future procurement tools. Collaboration and thought leadership to drive alignment with Ariba Guided Buying and e-Invoicing and Contract Lifecycle management systems.
• Ensure Exelixis Business Owners' projects, and SS&P's department goals and objectives can be successfully achieved year-over-year.
• Lead Procurement Systems function with a strong and proven track record of providing mentoring, development opportunities, and guidance to direct reports.
• Manages workload and assignments to the Procurement Systems team members.
• Ensure team provides business units guidance, expertise, and support throughout the lifecycle of the Procure-to-Pay (PTP) process.
• Understands business issues and/or requirements to provide real-time solutions.
• Owns ARIBA Guided Buying content including Punch-out and static catalog management and leads supplier enablement efforts.
• Works with SS&P CoE (Center of Excellence) and Procurement Operations to create and deliver proper training for Systems within our realm.
• Evaluates current processes and systems to recommend process improvements.
• Keeps up to date on external best practices and relevant changes.
• Manages testing and confirmation of system changes and enhancements.
• Works with SOX compliance team to assess and qualify projects and change requirements for Procurement systems. Supports key controls, providing requested audit data and completing testing requirements.
• Assists with data and reporting requirements for management and compliance information as well as spend analytics efforts - special partnership SS&P Financial Ops and Sourcing teams.
• Can work within team environment, cross-functionally, and, independently as assignments require.
• Complies with all company policies and procedures.

SUPERVISORY RESPONSIBILITIES:

• Will directly supervise 3 - 4 direct reports and Temp assistants with anticipated of growth to meet the future needs of the company.
• Direct supervisory and management responsibilities include but are not limited to the following:
• Department/Functional: Delegate work assignments; monitor workload capacity; monitor work deliverables; and monitor training needs.
• Administrative: Facilitate hiring, promotion, demotion, transfer, performance review, performance management, and performance calibration processes; provide merit, bonus, and equity recommendations to department head; facilitate career development plans; approve paid time off re quests.
• Provide direction to other individuals.
• Supervises, hires, trains, provides work direction, and problem-solving assistance for student workers. Also oversees the daily operations of other staff.
• Supervises staff, including hiring, scheduling, and assigning work, reviewing performance, and recommends salary increases, promotions, transfers, or terminations.

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

• Bachelor's degree in related discipline + nine (9) years of related experience; or,
• Master's degree in related discipline + seven (7) years of related experience; or,
• PhD degree in related discipline + two (2) years of related experience; or,
• Equivalent combination of education, training, and experience Bio/Pharma or equivalent industry with large R&D focus is highly desirable.

Experience:

• Minimum of 4 - 6 years of SAP ARIBA related experience required. Desired candidate should have direct working experience with ARIBA Guided Buying functionality, ARIBA SLP administration, and reporting.
• Experience in determining and understanding business requirements with the ability to evaluate, propose, and implement solutions.
• Experience as a functional lead on systems projects/implementations.
• Experience in building and automating reports in conjunction with the Digital Transformation technical team.

Knowledge/Skills:

• Must have solid ability to identify and communicate issues and risks.
• Must be a self-starter, fast learner, solid collaborator, and solid team player with the ability to work independently with minimal supervision.
• Must have solid interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications and facilitate presentations to Exelixis' and vendors' individual contributors, functional managers, department heads, and other senior leaders as required.
• Demonstrated analytical and problem-solving skills in a collaborative environment
• Focus on project management methodology to ensure understanding of steps and timelines, project RACIs, and proper documentation that is compliance ready
• Understanding of Systems Lifecycle change management methodology
• Understands general aspects of all procurement functions and financial processes with a desire to continue to learn.
• Must have solid focus on customer service and solid ability to build and maintain relationships.
• Must have solid ability to influence without direct authority.
• Must have solid computer skills, including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.
• Previous experience with successfully managing and training team members
• Must possess a high degree of integrity and the ability to accept responsibility for work activities and projects and see them through to completion
• Team player who isn't afraid to reach out when questions arise
• Exhibits high attention to detail, thoroughness, and accuracy, especially in work within the ARIBA and SAP system
• Applies existing and acquired job skills and Exelixis company policies/procedures to all endeavors
• Must embrace Exelixis' core values: Be Exceptional, Excel for Patients, and Exceed Together

WORKING CONDITIONS:

• Environment: primarily working indoors, performing office work
• Travel: may include occasional travel to:
• Other Exelixis corporate office locations (< 5%); and/or,
• Conferences related to our Procurement Systems (< 5%).

#LI-EZ1

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $152,500 - $216,000 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors.

In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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