Data and evaluation team specialist
Location
Hillsboro, OR | United States
Job description
Please Note: this is a limited duration position funded through June 30, 2026 with the potential to become a permanent position.
The Department of Housing Services is looking for a Data and Evaluation Team Homeless Management Information System (HMIS) Specialist, a new and critical team member, to join our Data and Evaluation team within the growing Homeless Services Division. The role will work closely with our coordinated entry system and data management team to ensure data quality of our HMIS data management system.
The
Data and Evaluation Team HMIS Specialist will assist in developing procedures, training and supporting users, and monitoring data quality control to ensure a sound system of data management that supports the development, efficacy, and overall outcomes of the program. Join this dynamic workplace, be a part of the team working on some of the most pressing issues facing our region and contribute to the health and well-being of your community as the HMIS specialist working to ensure data quality by training and supporting our partnering service provider agencies.
This position is eligible for a hybrid work schedule , with an option of working remotely two - t hree days per week. The
ideal candidate will :
- Demonstrate a strong understanding of policies and procedures that advance equity and inclusion in data management systems.
- Have a broad understanding of data management systems, ideally the Homeless Management Information System used by Continuum of Care entities, or other data management systems that track programmatic inputs, outcomes to better serve the community.
- Have familiarity with the concept of a Coordinated Entry System.
- Thrive in developing and managing program procedures, training, evaluation, and monitoring with the ability to interpret regulations and policies for program application.
- Enjoy data quality management responsibilities while skillfully managing relationships with colleagues and partner organizations to ensure compliance with monitoring requirements.
- Have advanced organizational skills with the ability to handle multiple assignments simultaneously.
About our Division: The Homeless Services Division works collaboratively across departments, with partner public agencies, and community-based organizations to design, implement, and oversee dynamic services addressing homelessness and creating housing stability across the County. Our expanding programs fund outreach, shelter, housing placement and retention services, along with permanent supportive housing for more than 3,000 people every year. The work is guided by our commitments to advance equity through outcomes and quality of service in this system of care, and our workplaces are committed to fostering a diversity of perspectives and inclusion for all.
To learn more about Housing Services, please visit our website at: Housing Services .
Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution . Adopted in February 2020, this resolution commits to the equitable delivery of Washington County’s services, resources, and opportunities for growth and development to every county resident. Duties may include:
• Developing and conducting training for HMIS Users.
• Maintaining privacy and security compliance of HMIS Users.
• User record keeping including HMIS license tracking.
• Performing HMIS system administration tasks associated with program set up, user profile maintenance, and program assessment maintenance.
• Understanding, communicating, and correcting HMIS data entry as concerns arise to ensure smooth access to the Coordinated Entry System for persons experiencing a housing crisis.
• Developing and maintaining internal controls and reference materials to promote data quality and data timeliness standards in alignment with various reporting requirements.
• Supporting Coordinated Entry System related case conferencing meetings to ensure HMIS data entry is corrected/updated in real time.
Data and Evaluation Team HMIS Specialist is a working title
. The position is classified as a Program Specialist. To see a full listing of job duties and knowledge, skills, and abilities for this job classification, please click here: Program Specialist. Education and Experience:
- An Associate's Degree in a social service, business administration, or related field; AND
- One (1) year of work experience in program administration, development, evaluation, or coordination, and /or contract administration; OR
- Three (3) years of work experience in program administration, development, evaluation, and/or contract administration.
Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements:
- Must pass a criminal history background check post offer.
Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
Our commitment to you: Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Selection Process: 1. Apply Today! In lieu of a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. Week of March 3, 2024: A minimum qualification evaluation of training and experience of submitted application packets will be performed by Human Resources.
3. Week of March 10, 2024: A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including responses to the supplemental questionnaire. This review may take up to two weeks to complete.
4. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step as soon as possible.
Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family. Veterans' Preference If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail:
[email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.
Questions (?) Regarding This Recruitment Gregory Garabedian, Talent Acquisition Business Partner
[email protected]
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