enFocus
Location
South Bend, IN | United States
Job description
About enFocus
enFocus, a non-profit organization, brings an entrepreneurial focus to communities in the South Bend - Elkhart, Indiana region by recruiting top talent, providing mentorship and cohort-based programming, and executing innovation projects for community partners, called sponsors, in the Civic (education, government, healthcare, nonprofit, etc.) and Industry (manufacturing, technology, private business, etc.) sectors. Since its founding in 2012, enFocus has also incubated 108 startups and social impact initiatives through Research, Development, & Entrepreneurship.
Position Description
The Administrative Assistant will be responsible for completing tasks that support the day-to-day functions of enFocus and the leadership team. The Administrative Assistant will be responsible for scheduling appointments, coordinating internal and external meetings, and assisting with key administrative functions. The administrative functions may vary day-to-day and by office, but will generally include filing documents, reviewing mail and correspondence, scheduling, bookkeeping, and drafting key organizational letters, where appropriate.
Responsibilities
Scheduling and Coordination
Schedule appointments and maintain calendars for key executives
Schedule and coordinate staff meetings, including:
Project-related meetings
Taking minutes and notes
Proofreading work products for services
Board and committee meetings
Teamwide project and program management meetings
Professional Development activities
Orientation activities
Exit interviews
Performance management and review meetings
Managing meeting preparation including food, setup, and technology
Support for Administrative Functions
Assist with bookkeeping, including:
Logging weekly transactions
Completing monthly reconciliations
Processing payments and depositing checks
Discern and collate mail for the proper internal resources, organize for distribution
Billing and payments
Official correspondence (tax, Board, etc.)
Solicitations/advertisements
Create and maintain filing systems, both electronic and physical
Maintain physical filing systems within enFocus office
Create and manage digital filing system
Write and edit documents from letters to reports and instructional documents
Donation acknowledgement letters
Correspondence with various government agencies and reports
Route online and system inquiries by forwarding to the appropriate resource
Zoho inquiries
Website
Manage Keyfob access for staff
Answer phones and greet visitors
Manages regular purchases related to office supplies
Work Expectations
Full-time, in-person, salaried position.
Work Location
The primary work location will be the South Bend enFocus office. enFocus has additional offices in Elkhart, IN and Niles, MI.
Travel
Travel will be expected between event and office locations on an as needed basis.
Educational Requirements
Associate’s Degree or above required in a related field.
Salary Range
$40-45,000 depending on skills and experience.
Job tags
Salary
