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Location

Hendersonville, TN | United States

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Job description

Bookkeeper / Finance Assistant Position Overview: The Bookkeeper / Finance Assistant plays a crucial role in supporting the financial operations of the Church by performing various bookkeeping and administrative tasks in support of the Finance and Operations department. Bookkeeping:

1. Proficient bookkeeping according to GAAP principals
2. Complete journal entries for wire transfers, deposit corrections, new donations, direct deposit donations, bank fees, etc.
3. Complete Interest journal entries for zero balance and savings accounts, loan statement / mortgage interest, annual deposit statements, and Haiti account statements.
4. Be an expert user of the parish accounting software (PDS)
5. Complete Updates, Imports and Exports from PDS

Reconciliation(s):

1. Reconcile bank statements and financial accounts to ensure consistency and identify discrepancies.
2. Reconcile monthly credit card accounts
3. Collaborate with cardholders to ensure receipts provided for all purchases
4. Assist with launch of expense software such as Expensify
5. Make journal entries for all credit card charges.
6. Close out months at year end

Ministry Support:

1. Assist ministries preparing for events and provide for their financial needs/requests.
2. Respond to ministry requests for financial reports including balances and account details.
3. Receive funds for deposit after events, ensuring funds are correctly accounted for and applied to ministry account.
4. Communicate with vendors, clients, and internal departments regarding financial matters. Answer queries related to invoices or payments.

Vendor Management/Compliance:

1. Maintain vendor information in PDS.
2. Obtain W-9 from all vendors and enter information into PDS and maintain physical files.
3. Obtain certificates of liability from vendors and maintain information in physical files and in a spreadsheet.
4. Issue 1099's for Vendors or Payees, Review W-9 forms for exempt status. Prepare all information and coordinate with Diocese to process electronically

Assistance in Budgeting:

1. Support the Director of Finance and Operations in budget preparation and monitoring.
2. Periodically supply each ministry with budget to actuals reports so they can effectively manage their budgets.

Financial Reporting:

1. Assist Director of Finance and Operations in preparing financial reports and statements.
2. Generate financial reports for management review.

Documentation:

1. Maintain organized financial documentation and files.
2. Ensure documents are easily accessible for audits.

Assist in Audits:

1. Collaborate with auditors during financial audits.
2. Provide necessary documentation and information.

Administrative Support/Other Duties: 1. Cross train with Finance Coordinator to be knowledgeable and proficient in: a. Collections Support b. Accounts Payable/Receivables c. Contribution/Acknowledgement of Gifts d. Other Bookkeeping duties/PDS reporting 2. Attend Staff Meetings 3. Work with Director of Finance and Operations on prioritized projects as needed 4. Work as a team member focused on the parish mission with excellent communication 5. Other duties as assigned Requirements: • A combination of education and relevant experience in finance or administration. Strong organizational skills, attention to detail, and proficiency in financial software are essential for success in this role. • Software Proficiency: o Be proficient in using accounting software, spreadsheet programs, and other financial tools. • Confidentiality: o Handle financial information with a high level of confidentiality and integrity. • Team Collaboration: o Collaborate with other departments to ensure smooth financial processes and address any financial-related issues.

• Analytical mindset.
• Problem-solving skills.
• Adherence to deadlines and timelines.

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Job tags

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Salary