Location
Ridgeland, MS | United States
Job description
Position Type:
Secretarial/Clerical/Bookkeeper
Date Posted: 3/8/2024
Location: Shirley D. Simmons Middle School
Date Available: 2024-2005
Closing Date: 03/29/2024
Applicants must apply online. Job Title: Bookkeeper
Reports To : Building Principal
FLSA Status: Non-Exempt
POSITION SUMMARY The Bookkeeper is responsible for all aspects of payroll, accounting, and maintenance of all district financial records and timely filing of required district reports.
QUALIFICATIONS - High school diploma or equivalentTwo (2) years of experience in a clerical position preferredExcel experienceAccount reconciliation experienceQuicken or QuickBooks preferred
ESSENTIAL DUTIES AND RESPONSIBILITIES - Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) to ensure the accuracy and timely completion of transactionsCompiles financial information related to the school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writing receipts, documentation for audits, classified staff, and substitutes, etc.) to provide the required documentation and/or processing informationMaintains financial records related to student activities and/or events (e.g. tickets sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelinesMonitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) to provide services within established guidelinesPerforms general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) to support site activitiesPrepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) to document activities, provide a reference, convey information, and comply with establishing financial, and legal and/or administrative requirementsProcesses financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) to update and distribute information, authorizing for action and/or complying with establishing accounting practicesReconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices.Prepares and codes all accounts payable invoices for paymentCorresponds with vendors to research shipment shortages, reviews errors on invoices, and corrects related problemsReviews travel vouchersProcesses field trip requestsPrepares and processes worker's compensation first report of injuryDrafts letters and memos
Job tags
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