Administrative Office Assistant (Providence)

Location

Providence, RI | United States

Job description

This position is responsible for performing various clerical tasks to assist legal assistants, attorneys, and paralegals in their day-to-day activities. Must have own transportation to run errands as needed, including pick-up and delivery of legal documents and supplies.

Duties/Responsibilities:

• Performs clerical duties including typing, copy, scanning, and creating PDF documents.
• Operates office machines including copiers, scanners, telephone, computers, and other standard office equipment.
• Prepare mailings including normal USPS, certified mail, FedEx packages or outside messenger deliveries.
• Maintain attorneys calendar appointments. This includes coordinating and scheduling business travel arrangements, attendance at seminars, events etc.
• Respond to internal and external calls, contacting clients and scheduling conference calls.
• Record time into the firm’s accounting system accurately and in a timely manner. This includes proof time entries by attorneys.
• Performs other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities:

• Ability to type at least 60 words per minute, with accuracy.

• Possess excellent verbal and written communication skills.

• Demonstrate excellent interpersonal and customer service skills.
• Basic to Intermittent knowledge Microsoft Office Suite; including formatting of word documents.
• Must have a valid driver's license and own transportation.
• Adhere to all driving and vehicle safety guidelines.

Education and Experience:

• High School Diploma or equivalent required.
• Certificate or Associate degree in secretarial studies or related field required.
• Minimum of 1 year office experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Prolonged periods standing at a copy machine or scanner.
• Must be able to lift up to 15 pounds at times.

Benefits Offered:

• Health/Dental/Vision Insurance
• Paid Time Off
• Paid Holidays
• 401k

How to apply:

If you are qualified and interested, please apply by emailing your resume and cover letter to [email protected]

Partridge Snow & Hahn LLP is an EEO employer.

Job tags

Salary