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Location

Princeton, NJ | United States

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Job description

Program Manager


US-NJ-Princeton



Job ID: 2023-18175

Type: Full-Time

# of Openings: 1

Category: Academic Administration


Princeton University



Overview

The School of Public and International Affairs (SPIA) at Princeton University seeks to hire a Program Manager to support its new Center in Washington D.C. and its Director.

The ideal candidate would be able to take on a broad range of tasks, including event ideation and planning, policy research, financial management, communications and marketing, external engagement, and other administrative duties.

The Program Manager will work with program managers and staff to facilitate programs and events originating with one of SPIAâ™s twenty centers and programs, and support the conception, development, and implementation of domestic and international policy initiatives originating in SPIA in D.C.

This is a one-year term position with the possibility of reappointment, and based in Washington D.C.

Responsibilities

Responsibilities :

Event Planning

• Supports event and seminars planning at the new SPIA in DC center, including through: conducting market research on events/targets, contacting participants and facilitating visits, designing and producing invitations and registration databases, generating invitations and lists, developing catering plans and budgets, assisting with other vendors management, managing guest lists, in coordination with the SPIA in DC Venue/Facilities Manager;
• Liaises with program managers and staff from across SPIA and the wider Princeton community, including career development and alumni offices; in close coordination with the Venue Manager, works to develop, organize, plan, and where necessary, provided limited event staffing support to users, as determined by the director.

Policy Research:

• Conducts short and medium-term research tasks, at the direction of the Director, on a broad range of policy issues, trends, and developments, including: in congress and the executive and judicial branches, at academic, partner, and peer institutions and think tanks, in support of SPIA in DC's objectives and new or ongoing initiatives.
• Assists the Director in monitoring and collating developments at SPIA and Princeton more broadlyâ”new research, papers, events, appointments, and initiatives--and identifying opportunities that may be fitting to promote via SPIA in DC engagement or initiatives.
• Assists director in communications and collaboration with SPIA communications, career development, alumni, IT, and other departments in support of SPIA in DC objectives and operations.

Financial Management:

• Provides administrative, financial management, and logistical support to the Director and center more broadly, including managing SPIA finance software, supporting budget management and reporting, purchasing tickets, making reservations and bookings, managing transportation needs, reconciling expenses, etc., in coordination with the director and the SPIA department of finance.

Communications/Marketing:

• Supports outreach and engagement, attending events and taking notes/producing summaries, identifying target actors/partners, managing correspondence and scheduling, facilitating the work of a new SPIA in DC alumni advisory group, and liaising with the University's Office of Government Affairs team and other affiliated groups in Washington DC. Conducts SPIA in DC marketing--including amplifying events and initiatives via social media, managing social media accounts (LinkedIn, Twitter, Instagram, etc.) managing event calendars and announcements, as well as photography, production of a regular newsletter, etc., in coordination with the director and SPIA communications.
• Assists in updating the SPIA in DC website in coordination with SPIA communications team.
• Assists in building, managing, and updating SPIA in DC contact databases.

Qualifications

Clearly demonstrated self-starting capabilities; professionalism and poise; proven and sincere commitment to strategic and operational hands-on problem solving. Familiarity with Washington D.C. and public policy communities.

Exceptional written and verbal communication skills; critical thinking; refined organizational and planning capacity; strong attention to detail; high degree of discretion, diplomacy, and tact.

The ability to simultaneously manage and complete multiple projects and assignments with competing deadlines; proven ability to autonomously manage projects without regular oversight or direction; demonstrated personnel management skills and the ability to work well both independently and in a team environment.

The ability to develop and manage relationships with a wide range of constituents and stakeholders, including distinguished guests and visitors; ability to interact with senior leaders at Princeton and the School of Public and International Affairs; a strong appreciation and respect for academic culture.

Awareness of and sensitivity to diversity, equity, and inclusion in the workplace.

Preferred Qualifications:

Master's degree and/or experience in Washington DC preferred but not required. Technically savvy and willing to learn new skills, tools, and technologies. Familiarity and creativity with social media, communications, event planning, and financial management tools .

THIS POSITION IS BASED IN WASHINGTON, D.C., WITH LIMITED TRAVEL EXPECTATIONS.

THE PROGRAM MANAGER WILL WORK PRIMARILY DURING BUSINESS HOURS; HOWEVER, SHE/HE MUST BE AVAILABLE TO SUPPORT OCCASIONAL EVENING EVENTS AS NECESSARY.

We at the School of Public and International Affairs believe that it is vital to cultivate an environment that embraces and promotes diversity, equity and inclusion - fundamental to the success of our education and research mission. This commitment to diversity informs our efforts in recruitment and hiring as we actively seek colleagues of exceptional ability who represent a broad range of viewpoints, experiences and value systems, and who share Princeton University's dedication to excellence.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI234943993

About Princeton University

Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.

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