PT Administrative Assistant, Health Professions | North Shore Community College
North Shore Community College
Location
Danvers, MA | United States
Job description
PT Administrative Assistant, Health Professions About North Shore Community College: North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).
Job Description: Part Time Administrative Assistant, Health Professions Division Up to 20 hours/week, non-benefited position Danvers campus GENERAL STATEMENT OF DUTIES: Responsible for providing administrative support within the Health Professions component. The ideal candidate must possess the ability and temperament needed to support a vital office. Successful candidates must be detailed oriented, have a high level of productivity, possess strong computer skills and exhibit exceptional interpersonal and customer service skills.
DUTIES & RESPONSIBILITIES - Take notes and draft material needed for internal and external communication such as correspondence, reports, forms, email, etc. (including that of a confidential nature).
- Edit student and faculty handbooks as needed by faculty/staff.
- Prepare syllabi, tests, letters, assignments and other materials as needed by faculty/staff.
- Retrieve data in the BANNER system related to student records/inquiries.
- Enter data in specific program tracking systems using Microsoft Office and Google Suite
- Assist with and track Clinical Contracts
- Assist with Coursedog as needed
- Assist with Program Information Session RSVPs via Calendly or Google Forms
- Assist with the administration of early and mid-semester alert system and assist with collecting and processing grades.
- Handle incoming/outgoing telephone/email communications.
- Collects, opens, and routes incoming mail and correspondence as needed.
- Greets visitors, provides information and/or refers inquiries to appropriate person/office.
- Develop and maintain files, records, and databases as needed.
- General office support.
- Other related duties as assigned.
SUPERVISION RECEIVED: Reports to the Dean of Health Professions
Requirements: - A minimum of two years related office experience or the equivalent combination of education and experience required. Experience in higher education strongly preferred.
- Advanced proficiency with Microsoft Office and Google Suite required.
- Knowledge and experience with Banner system preferred.
- Must be able to take notes and compose/transcribe documents such as letters, memoranda, reports, correspondence and emails.
- Ability to work well under pressure in a fast-paced and confidential work environment.
- Must possess strong organizational and interpersonal skills and be able to interact effectively with faculty, staff, students and the public.
- Ability to prioritize multiple projects and work independently with minimal supervision in a multi-task environment.
- Must have strong proofreading, editing, and English language arts skills including spelling, grammar, word meaning and usage.
- Successful experience interacting with culturally diverse populations.
- Candidates will be required to pass a CORI/SORI background check as a condition of employment.
Additional Information: SALARY : $20.00 per hour, non-benefited position, up to 20 hours per week.
STARTING DATE: ASAP
North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in it programs and activities as required by Title IX or the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Action of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquires or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Nick Royal, the Massachusetts Commission Against Discrimination or the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. North Shore Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here .
Application Instructions: Submit cover letter and resume. Applicants selected for an interview will need to provide the name, address, email and telephone number of at least three current professional references before the interview takes place.
Closes: Feb 6, 2024 - 11:59 PM EST
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About North Shore Community College
North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).
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