Performix
Location
Franklin, TN | United States
Job description
Description:
Executive Assistant.
100% onsite
This would be a temp to hire opportunity for the right candidate
The selected candidate will use independent judgment to provide timely and effective
administrative and clerical support to Senior Leadership of the Energy Management
Finance team.
Other duties may include but are not limited to:
Collaborates with peers and supports leaders in a multicultural multitime zone
environment
Manages daily calendar within Outlook for global leaders
Handles expense reporting through Concur
Coordinates small and large meetings (e.g. scheduling conference rooms
coordinating food logistics note taking minutes of meeting)
Reserves domestic and international travel and hotel arrangements as needed;
proactively identifying requirements for travel documents such as visas invitation
letters etc.
Prepares and files expense reports
General office duties such as word processing spreadsheets presentations flow of
correspondence filing requisition of supplies faxing etc.
Coordinates agenda and materials for meetings and training sessions and other
activities of the organization
Maintains and updates databases organizes and manages data on social media /
shared sites as needed
Assists in preparation of business review materials
Screen telephone calls incoming mail publications and other correspondence
including confidential information. Establishes and maintains highly confidential files.
Receives and distributes incoming mail and coordinates outgoing mail including
courier services postage meter account and interoffice mail distribution
Provides administrative support to staff for copying faxing and largescale mailings
Responds to staff requests for administrative support as needed
Ability to multi task and prioritize many work items simultaneously
This position requires at least 10 years of experience in an executive level
administrative position in a demanding international matrix environment with various
time zones and cultures. Proficient computer skills including MS Office products and
web applications.
Excellent organizational skills as well as verbal and written communication skills
required. Results oriented and able to make decisions without direct supervisor
involvement and open to work in a multicultural environment.
Soft skills enabling quick integration in the network of Executive Assistants. Must
have a positive attitude and flexibility to work outside of regular schedule when
special events require admin support.
Job tags
Salary
