Executive Administrative Assistant
Location
Colorado | United States
Job description
Job Description Summary
GE Vernova is accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life.
We are looking for a highly skilled professional to join our team as an Executive Administrative Assistant. You will be responsible for maintaining an executive’s schedule and be an active supporter of both the Controls leadership team as well as the Longmont site. This position is responsible for handling highly confidential documents, protecting organization’s confidential information, communication, and information management, and managing department supplies and events. The controls leadership team consists of the controls business leader and a team of five executives that report to that leader. The majority of this team members are based out of the Longmont location. The Longmont site itself acts as the global epicenter for the controls business and houses around 170 employees.
Job Description
What you’ll do
- Support the executive director of the controls business and their leadership team by:
- Regularly plan and manage Sr Executive/CEO level meetings and customer events.
- Maintaining calendars, identify conflicts, and resolve issues in a proactive and prompt manner.
- Interacting with both internal and external senior level executives in a positive and professional manner.
- Exhibiting comfortability with financial information as you will process travel & living expenses (T&L) in accordance with GE guidelines.
- Coordinating with communications team on matters relative to executive's messaging/voice.
- Maintaining absolute security of highly confidential information.
- Prepares agendas and makes arrangements for meetings.
- Reads, sorts, and analyzes incoming correspondence, emails, submissions, reports, in order to determine their significance and plan their distribution.
- You will also support the needs at the Longmont site from a coordination standpoint, this includes:
- Responsibility for site visitors – will create visitor badges and manage visitor meals as needed.
- Coordinating/planning any on-site events for the business.
- Mail distribution responsibility at the site (distribute will call shelf items).
- Will engage in purchases for the site (purchase requisitions for the facility – for example catering).
- Manage site-wide shared calendar (highlighting when meeting rooms are booked or large events are occurring).
- Responsible for active seating chart at the site – which cubicles/offices are occupied, and which are empty. Also has ability to allocate offices per site policy.
- Placing work orders as needed.
*The list is not exhaustive and can contain other responsibilities depending on the executive team/site needs
What you’ll bring (Basic Qualifications)
- Bachelor’s Degree or High School Diploma and 8 plus years of relevant work experience.
- This role requires advanced experience (8+ years) in business management & executive support.
- Proficiency in written and spoken English.
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- On-site presence, this role needs to be performed at the Longmont site and be here during core working hours (7 am – 3:30 pm) with some earlier hours as needed.
What will make you stand out
- You are someone who has strong interpersonal skills and a collaborative mindset.
- You have experience with short deadlines and changing priorities in a fast-paced environment.
- Demonstrated ability to balance workload under tight deadlines; flexibility to work extended hours as circumstances dictate.
- You are willing to learn and help out where needed for the controls leadership team and at the site.
Pay Transparency
The salary range for this position is $74,800.00 - $93,500.00 USD Annual. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.
his position is also eligible for 5% performance bonus/variable incentive compensation/equity.
*The company pays a geographic differential of 110%, 120%, or 130% of salary in certain areas.
Date expected to close from career site on 2/16/24 or when suitable candidate identified)
Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.
General Electric Company, Ropcor , Inc., their successors, and in some cases their affiliates, each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.
Benefits Available to You
GE employees rise to the challenge of building a world that works. In order to meet this mission, we provide varied, competitive benefits to help support our workforce:
- Our compensation & benefits are designed to help you manage your personal and family needs, while rewarding high performers. We offer a robust benefits package depending on your employment status and your national requirements.
- A healthy, balanced lifestyle can mean different things to different people. We've created programs that support the way you live and work today.
- GE invests to provide opportunities to grow your career by providing a path for continued on-the-job learning and development .
Inclusion & Diversity
At GE, we believe in the value of your unique identity, background, and experiences. We are committed to fostering an inclusive culture , where everyone feels empowered to do their best work because they feel accepted, respected and that they belong. Click here to learn more:
About GE Gas Power
GE Gas Power engineers cleaner, more accessible energy that people depend on, powering growth and prosperity for people everywhere. Our leading technologies produce a third of the world’s electricity thanks to our talented people, who make gas work for our customers, stakeholders, and the world. Through relentless innovation and continuous partnership with our customers, we are building the energy technologies of the future and providing the cleaner, more efficient power people depend on today.
Additional Information
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Relocation Assistance Provided: No
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