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Location

Englewood, CO | United States

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Job description

FLSA:
Non-Exempt

COMPENSATION SCHEDULE:
Link to
Educational Support Personnel Compensation

PAY GRADE:
Range 7

BENEFITS:
Our employee benefits package includes medical insurance, dental insurance, vision insurance, health savings accounts, flexible spending accounts, life insurance, accidental death and dismemberment, long term disability, critical illness insurance, and accident insurance. Visit our website for full details.

SUPERVISOR:
Manager or designee.

SUMMARY:
Administer/follow various Federal, State, and District registration policies, guidelines, and regulations for the enrollment of all students in the District and the maintenance and archival of all students' official student records. Disseminate student admissions and student records information provided by parents/guardians, schools, other school districts, and universities. Process student records requests and verify proper authorization and identification.

DUTIES AND RESPONSIBILITIES:
• Register all new students into the Student Information System (SIS), PowerSchool, and additional databases that provide the necessary student and family information. Audit the information provided and make any necessary edits to ensure data accuracy. [Daily, 20%]
• Verify authenticity of legal documents that are presented to establish eligibility of a pupil to attend the district schools. Examine lease contracts, deeds of trust, warrant deeds, and purchase contracts to determine residency. Collaborate on guardianship, home study, foreign and exchange students, and co-residency and emancipated students. [Daily, 15%]
• Disseminate information to process reactivated students, withdrawn students, change of addresses, alternate mailing addresses, School of Choice requests, intradistrict transfers, and Non-Residents requests into the Student Information System and PowerSchool. [Daily, 15%]
• Ensure the data integrity of student information in both the Student Information System and Colorado Department of Education Record Integration Tracking System (RITS). [Daily, 10%]
• Maintain the confidential, permanent student records for all students in compliance with Federal, State, and District guidelines. Process, append, purge, and archive all student records. Receive and process requests for student records upon proper authorization and identification. [Weekly, 25%]
• Manage the Education Verification requests for all former students. Review all requests for proper authorization and research the student records to verify the successful completion of their K-12 education. [Weekly, 5%]
• Advise the community on all District boundaries and attendance areas. Add new addresses into the Student Information System. [Weekly, 5%]
• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS:
• Some college or specialized classes beyond high school.
• Administrative assistant/clerical, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, or School Support Para-Educator experience.
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of Microsoft Office.
• Intermediate problem-solving skills.
• Intermediate verbal and written communication skills.
• Advanced organizational skills.
• Advanced interpersonal relations and teamwork skills.
• Advanced customer service and client relations skills.
• Ability to pay attention to details.
• Ability to manage time effectively.
• Ability to demonstrate cultural sensitivity.
• Ability to work independently and collaboratively with others.
• Ability to use discretion while applying laws, regulations, procedures, and related systems.
• Ability to maintain confidentiality in all aspects of the job.
• Criminal background check and fingerprinting required for hire.

This position requires an applicant fluent in Spanish

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
All certifications, licenses, and registrations must be valid and unexpired.
• N/A

PREFERRED QUALIFICATIONS:
• Associate's degree.
• Experience in an educational environment.
• Colorado Notary Public certification or eligibility to obtain the certification.
• Bilingual.
• Basic knowledge of district policies and procedures.

PHYSICAL AND MENTAL DEMANDS/WORK ENVIRONMENT:
• Moderate physical effort (lifting up to 25 pounds).
• Confined sitting (limited freedom to move about).
• Frequent standing and walking.
• Frequent bending and reaching.
• Occasional lifting, pulling, and pushing.
• Manual dexterity to operate a computer keyboard.
• Repetitive motions.
• Visual concentration on equipment.
• Eye/hand coordination.
• Speaking and hearing.
• Usually a noisy environment.
• Normal office environment.
• Normal school district environment.

Last Updated: 2020/2021

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Job tags

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Salary