Event Services Student Assistant

Location

Gainesville, FL | United States

Job description

Classification Title:

STU AST-NON-CLERICAL & ADMIN

Job Description:

Student employees within the Office of Event Services must:

• Be available to working during the summer
• Be a current University of Florida full-time student in good standing with at least a 2.0+ GPA
• Respond to and assist with emergency situations and building evacuations per department procedures or as instructed by building management staff
• Possess exceptional customer service while maintaining a high level of professionalism
• Demonstrate a desire and willingness to learn in a fast-paced team-oriented environment
• Establish an exemplary work ethic by being productive, self-motivated, and dependable
• Participate in all scheduled meetings, trainings, and evaluations
• Act as an ambassador for the Office of Event Services, Reitz Union areas as well as the University of Florida, providing accurate information and campus resources

Position Specific Responsibilities: 

• Copy and distribute event diagrams and worksheets from Event Management System (EMS) software to appropriate staff
• Review Reports and update event information in the Reservation Database and with appropriate campus units as needed
• Process client contact information, Virtual Logins, cancellations, permits, and event space requests
• Provide tours to prospective clients
• Create and edit diagrams in Social Tables as directed
• Organize and maintain diagram and event files
• Provide guidance to student organizations regarding policies and procedures for events, event permits, and resources available
• Aide student organizations throughout the event permitting process including providing updates on permit status, addressing issues, and noting resources that may be required for events
• Assist with general office duties such as filing, billing, special projects, responding to email, and scheduling client appointments
• Monitors hallways, entrances and exits of event space to ensure compliance with established event policies
• Applies/removes wristbands to event participants
• Monitors event space and surrounding area for potential inappropriate, disruptive, or illegal behavior and reports it immediately to University Police officers on duty or to JWRU full-time staff on duty
• Assists with crowd control and capacity to ensure orderly evacuation in the event of an emergency
• Identifies potential disruptions in event flow before, during, and after the event
• Completes all training requirements upon being hired in a timely fashion
• Ability to commit to working 10 or more hours per week
• Other duties as assigned

Advertised Salary:

$12.00/hour 

Minimum Requirements:

This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS) or Federal Work-Study (FWS) and must maintain a minimum 2.0 grade point average. Registered students are employed on a part-time basis, up to 20 hours per week.

Summer availability required.

Preferred Qualifications:

Although no experience is necessary to apply and all training will be provided, we would prefer candidates to: 

• Demonstrate previous experience with customer service
• Provide a general knowledge of the University of Florida and the J. Wayne Reitz Union
• Be proficient with verbal and written communication
• Be CPR and First Aid Certified, or willing to obtain

Special Instructions to Applicants:

• Must submit a résumé with application that includes all current student involvement, organizations, or current employment on campus.
• Applications must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Job tags

Salary